SUMMARY:
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POSITION INFO:
Professional Services Tender Specialist
East London - Eastern Cape
Our client, a firm of Consulting Engineers is seeking a highly organized and detail-oriented Professional Services Tender Specialist for their office in East London. Candidates will be expected to be proactive, be able to operate independently, and apply attention to detail. Demonstrative experience with professional services tenders within the built environment and proof of administrative skills will be a key requirement. Performing under pressure in a team environment is essential. The successful candidate will be responsible for managing the tender process within the organisation, ensuring that all tenders are compliant with legal and professional standards, and are submitted in a timely and professional manner.
Responsibilities:
- Manage and oversee the entire tender process, from identification of opportunities in various forms of media to the compilation and submission of proposals.
- Ensure compliance with all relevant laws, regulations, professional standards and ensure alignment to company policies and procedures and to industry best practice principles.
- Coordinate with various stakeholders, internal and external, to gather necessary information and documentation for tender submissions.
- Develop and maintain a comprehensive understanding of the services offered by the organisation.
- Analyse tender documents to understand client requirements and ensure alignment with the organization's vision, mission and capabilities.
- Prepare and submit compelling and competitive tender proposals.
- Monitor tender submissions and provide regular updates to management.
- Establish and maintain strong relationships with clients, suppliers, and other stakeholders.
- Attendance and record keeping of briefing meetings.
Qualifications and Experience:
- Proficient in MS Office, in particular Word, Excel, Outlook and with PDF readers
- Skilled in working in both the cloud environment as well as with hard copies.
- Must be an effective communicator (personal, phone, writing, email; etc.).
- Tertiary qualification in Business Administration, Finance, Accounting, Law or a related field.
- Proven experience of at least 3 years as a Tender Specialist or similar role within a professional service or built environment organisation.
- Strong understanding of professional services tendering within the built environment, including the relevant acts and regulations.
- Familiarity with the built environment industry, preferably the consulting engineering business and its services.
- Excellent organizational and project management skills.
Skills:
- Exceptional communication and negotiation skills.
- Proficient in MS Office, Word, Excel, Outlook and with PDF readers (Foxit, etc.).
- Proficiency in the utilisation of tender management software will be advantageous.
- Ability to work under pressure and meet tight deadlines.
- Skilled in working in both the cloud environment as well as with hard copies.
- Strong analytical and problem-solving abilities.
Additional Requirements:
Driver’s License.
Must be able to work non-standard working hours, should it be required.
