Tender Estimator Assistant

SUMMARY:
The Assistant Estimator supports the Senior Estimator to compile and analyse tender documentation with the completion and finalization of tenders for successful procurement of projects. Helps the Commercial and Procurement Managers with information, securing accurate resource prices, and quality specifications.

Key Competencies

• Understanding of building construction (materials, processes, tools, and equipment)
• Understand tender process, tender documentation (drawings, Bill of Quantities) and tender requirements (BEE, company experience, financial capability and track record, grading, and ratings)
• Analysing data (identifying possible problems or risks)
• Mathematical skills
• Company policies and procedures
• Occupational Health and Safety Act and company safe work procedures
  Interacting with computers e.g., Candy and MS Excel
• Project management skills (programme, quality, budget)
• Financial and business acumen

POSITION INFO:
Requirements

• Grade 12 (Tertiary Qualification would be advantageous)
• 3-5 Years of experience as an Assistant Estimator in Construction
• Valid Driver’s License
• Own reliable transport to Head Office

• Roles and Responsibilities Programming
• Support Activity Analysis Assist in analysing project drawings and help outline the sequence of activities for each job, focusing on quantities and resource availability.
• Project Management Tools Help capture project processes and timelines using Microsoft Project or CCS, ensuring accurate tracking of progress and resource allocation.
• Cost Calculation
• Cost Data Collection Gather and organize data for cost calculations based on resources, production rates, project specifications, and anticipated wastage.
• Quantity Calculation
• Quantity Measurement Review project drawings and assist in calculating quantities for constructed items, ensuring accuracy in line with project specifications.
• Documentation Support Help compare measured quantities against scheduled quantities and prepare documentation for presentation to the tender committee. Contractual Arrangements
• Assist in Contract Review Support the review of contracts for compliance with project specifications and tender rules, identifying potential issues.
• Personnel Management
• Team Support Provide administrative support to the estimating team, assisting with day-to-day tasks and ensuring deadlines are met.
• Procurement
• Material Sourcing Assistance Assist in sourcing materials and subcontractors by requesting quotes and gathering necessary documentation.
• Follow-Up on Quotes Help follow up on quotes to ensure they meet specifications and support the negotiation process as needed.
• Tender Documentation
• Documentation Gathering Collect and organize all relevant documentation for tender submissions, liaising with various departments as required.
• Compile Returnables Assist in compiling returnable documentation and preparing contract documents for review. Administration
• Record Keeping Maintain accurate records of tender information and assist in transferring data to Contracts Managers if the tender is successful.
• Query Handling Address basic queries from Contracts Managers regarding estimates and calculations, escalating more complex issues as needed.
• Data Entry and Updates Help update the production and cost database with actual costs achieved from Construction Managers at the end of each project