Tender Administrator

SUMMARY:
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POSITION INFO:

REPORTING DIRECTLY TO THE PROPOSALS AND TENDERS SPECIALIST AND JUNIOR MANAGER:

TENDERS AND BUSINESS DEVELOPMENT

SKILLS & EXPERIENCE REQUIRED

• Three (3) year tertiary qualification in office administration or similar field.
• 5 years relevant experience in the consulting or related environment as an administrator.
• Experience with compilation or management of National, Provincial or Local Government / Municipal / SANRAL tenders will be an advantage.
• Experience in the submission of tender proposals and/or Expressions of Interest will be advantageous.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Knowledge of SharePoint and ProMan or equivalent will be advantageous.
• Involvement in preparation of marketing material would be advantageous.
• Ability to work under pressure, multi-task and meet deadlines.
• Highly organised and pro-active.
• Accuracy and attention to detail.
• Ability to work independently and in a team.
• Knowledge of filing and archiving.
• Excellent interpersonal skills with the ability to work with diverse individuals.
• Ability to take minutes at meetings.
• Proficient in English (written and verbal).

SPECIAL REQUIREMENTS

• Valid driving licence and own vehicle.
• Willingness and ability to work overtime when required.

JOB RESPONSIBILITIES

• Tender Administration:
• Report to and directly communicate with the Proposals and Tender Specialist and Junior Manager: Tenders and Business Development.
• Undertake research support to assist the Infrastructure Advisory and Business Development team as required.
• Provide any support that may be needed by the Infrastructure Advisory and Business Development Team as and when necessary.
• Identification of relevant tenders for consideration by the various business units, thus knowledge of the different infrastructure sectors and Mariswe’s service offerings is necessary.
• Forwarding of identified tenders to the regional tender representatives.
• Upload tender advertisements to the Opportunity and Tender Management System (OTMS) and update OTMS. This includes sourcing information from and coordinating with the various offices.
• Provide support for tender submission preparation, document management, administration, and tender tracker maintenance.
• Assist with the preparation of panel and supplier database applications and keep existing applications and panel information up to date.
• Compile documentation to request proposal numbers and coordinate completion of tender forms which includes compliance with documentation requirements according to the QMS.