Technical Sales Administrator

SUMMARY:
A large supplier to the Mining environment has an opportunity available for a Sales Administrator with at least 3 years experience in a similar environment.

POSITION INFO:
Requirements:

• Grade 12 achieved
• Tertiary education in a technical field
• 2 years of experience in sales to the Mining industry
• Computer Literate
• Advanced proficiency in MS Office software

• Receive, register, evaluate, and clarify client enquiry documentation.
• Obtain sufficiently accurate pricing for Spares and Services offers/tenders.
• Assist the Spares and Services team with preparing the necessary pricing schedules for quotations.
• Assist with the compilation of comprehensive, accurate, competitive repair, parts and services quotations/tenders.
• Ensure alignment between the client’s enquiry documentation, commercial and technical.
• Submit all quotations/tender requirements on time, considering the time needed for sign-off of the documentation.
• Receive and assess client’s purchase orders for correctness in all aspects, i.e., scope, technical specifications, project schedule, terms and conditions.
• Submission of a formal receipt of order notification.
• Complete the order acceptance checklist requirements and clarify matters with the client if required.
• Prepare a formal order acceptance letter once new purchase orders have been checked for alignment with the offers submitted. Alternatively, a provisional acceptance can be compiled with the assistance of the Sales and Marketing Director.
• Formally hand-over new purchase orders to the Engineering, Production, and Services Departments.
• Preparation and circulation of handover meeting minutes.
• Preparation of supporting documentation is required for submission of invoicing to the client.
• Ensure interaction with the respective project managers such that they are kept informed of spares and components offered as part of mechanical upgrades and minor sales.
• Assist project managers with compiling and costing project's specific recommended spares lists.
• Provide feedback to the Sales & Marketing Department Head on minor sales offers/tender success and probability rates.