Technical Procurement Officer

SUMMARY:
Our client in the manufacturing industry is looking for a Technical Procurement Officer to join their team in Port Elizabeth.

POSITION INFO:
Key Performance Areas:
Sourcing and Supplier Management:

• Identify reliable suppliers and OEM’s for manufacturing raw materials, marine OEM equipment and services.
• Build and maintain strong relationships with suppliers to ensure timely delivery and negotiate favourable terms and conditions.
• Source new OEM components and receive quotations, as per technical data provided by the sales force for quotation purposes.
• Coordinate import and export logistics with relevant suppliers.

• Develop and implement procurement strategies to optimise cost, quality and efficiency.
• Evaluate purchase requisitions and initiate the procurement process, ensuring compliance with company policies and regulations.
• Conduct price negotiations and review contracts to secure advantageous terms (w.r.t. mill orders, project related goods and price changes)
• Follow up on outstanding orders and keep an outstanding orders list that is regularly updated with feedback.
• Purchasing of all goods as per BOM’s (Bill of Materials).
• Ensure material price list updates and regular distribution to the various teams.
• Ensure that all BOM’s internal schedules are accurate and are updated timeously with any price changes

• Assume responsibility for the registration and Licensing of completed trailers.
• Ensuring that all documentation is recorded and filed accurately for annual inspection/audit from NRCS.
• Overseeing inspections.
• Custodian of all trailer registration documents.

• Collaborate with the Quality Assurance team to ensure that procured items met the required quality standards and trailers are manufactured in accordance with the relevant NRCS standards.
• Implement processes to inspect, question and verify received goods for quality and quantity to ensure compliance with NRCS requirements.
• Conduct annual supplier reviews as per quality system requirements.
• Admin, Documentation and Reporting
• Maintain accurate records of purchases, pricing and inventory levels.
• Maintain OEM price files and circulate to relevant internal customers.
• Capturing of purchase orders and ensuring that orders are authorised according to Company mandates, before orders are place.
• Ensure that all documentation is processed, authorised and filled in line with Company requirements and procedures.
• Ensure that all procurement admin processes are completed according to month end guidelines.

• Stay updated with relevant laws, regulations, and industry standards related to procurement.
• Ensure compliance with legal requirements and company policies in all procurement activities.
• Ensure that local supplier BEE credentials are provided and updated according to internal requirements.

• Completion of all required documentation for customs purposes.
• Direct dealing with freight forwarders – arranging delivery/collection of all imports and exports.
• Ensure that all customs documents that are required for VAT purposes are obtained and sent to Finance in a timely manner.
• Ensure that all Import and Export requirements are met.

• Ability to communicate effectively with internal and external stakeholders.
• Ability to produce accurate results within prescribed deadlines.
• Analytical thinker, deadline driven with a very strong work ethic.
• Ability to work independently and collaboratively in a team environment.
• Methodical and systems driven.
• Positive, self-motivated and confident approach to work and towards colleagues.
• Honest and Reliable.
• Emotional maturity and professional integrity.
• Quick learner.

• 2-3 years relevant experience in a similar position essential.
• Relevant certificate / diploma in procurement or logistics will be advantageous.
• Strong negotiation and communications skills is essential.
• Attention to detail and accuracy in record-keeping is essential.
• Knowledge of basic accounting principles will be advantageous.
• Experience in a manufacturing environment (job costing) advantageous.
• Valid driver’s licence
• Knowledge of SARS Customs Rules and Incoterms would be advantageous.

• ·Working knowledge of Pastel Partner Accounting Package V19 – advantageous.
• Intermediate knowledge in MS Excel - essential.
• Intermediate knowledge in other MS Office packages (e.g. Word, Outlook, Power Point, etc.)
• Intermediate knowledge of virtual programmes (e.g. MS Teams, etc.)