TENDER ADMINISTRATOR

SUMMARY:
knowledge of Sage Accounting

POSITION INFO:

My client in a property company is looking for TENDER ADMINISTRATOR to join our team and will be reporting to our commercial director.

MAIN DUTIES (to include but not limited to):

PROPOSALS

• Lead the entire tender process, including pre-qualification, preparation, submission, and post-tender activities.
• Develop and maintain a detailed tender schedule, ensuring all deadlines are met.
• Respond to all requests for quotations (RFQ), private valuation requests, new business, etc.
• Identify and source new tenders daily on various tender sourcing platforms in both public and private sectors.
• Collaborate with the team to assist with the compilation of completed proposals
• Peruse through bid documents, prepare the bid and bind for submission, facilitate the delivery process
• Facilitate or attend tender briefings, whether online or in-person.
• Follow-up on RFQ and tender submissions to ascertain success or not, for lessons learnt if not successful
• Delivering accurate tender progress reports, which include obtaining opening registers and tender awards where applicable.
• Keeping records of tender/quotation briefing schedules and submission dates.
• Manage filing systems by ensuring that they are practised. Develop an efficient filing system to make updating and retrieving files easier.
• Arrange and coordinate strategic meetings between decision-makers
• Format and proofread tender documents for accuracy and completeness.
• Ensure that presentation and business proposal documentation are collated and presented in a professional manner
• Liaising with supply chain personnel with regard to tender queries
• Ensure professional client relationships and timely liaison with clients.
• Ensure that all company supporting documents are always updated and are included in the tender document.
• Ensure all tender compliance documents are in place.
• Ensure all company documents/details are up to date
• Maintain live and active tender register
• Provide accurate tender communication to management.
• Compilation of final bid documents and coordination of arrangements to deliver final documentation to the client within the defined tender deadlines in the correct format and on time.
• Ensure that all tender administrative tasks are completed comprehensively and on time.
• Other duties as assigned.
• Maintain resident and other office files while practising company-wide file retention policies.
• Store all paperwork in designated places securing the important documents.
• Enter paperwork into an electronic system by data entry or optical scanners. Where required.
• Follow policies and confidentiality dictations to safeguard data and information (POPIA)