TEMP 4 MONTHS - Creditors/Ad Hoc Office Work

SUMMARY:
Our client is seeking a TEMP for a 4 month contract in the administration & finance category.

POSITION INFO:
Location: Port Elizabeth (Industrial area)

Start Date :
6th January 2025

Working Hours:
Monday - Thursday: 07:30am – 16:30pm
Friday: 07:30am – 13:30pm
= 40 hour work week

Salary:
R8,500 – R9,000 per month

Requirements:

1. Matric
2. Strong mathematical ability
3. Creditors experience beneficial
4. Past Experience working at a company (with references) beneficial
5. Neat & Organised
6. Punctual (On time daily)

• Answering the phone at all times and dealing with walk-in suppliers and customers
• Handling inquiries and incoming work requests and forwarding as needed
• Answering and responding to emails and phone calls, and forwarding communications to appropriate parties as necessary
• Assisting clients face-to-face, and any other form of telecommunication (i.e., telephone, email etc.)
• Sending out company-wide emails
• Setting up meetings, as necessary

• Handle all administrative filing
• Up-keep of fleet filing and maintenance
• Handle and organize office filing systems effectively.
• General office management - maintain stationery, office equipment and inventories (toilet paper, soap etc.).
• Keeping stock of tea, coffee, milk, and sugar
• Typing up correspondences, if necessary
• Proving backup and administrative support for management
• Assisting the Contracts Managers with setting up and printing H&S files
• Managing Petty cash, if necessary
• Accommodation Bookings

• Performing accurate data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Prepare, manage, control, and verify accounts payable records.
• Ensuring accurate processing of purchase orders, supplier invoices, and cash book processing.
• Review supplier invoices already captured on Sage Accounting for completeness and accuracy
• Ensuring all supplier invoices are VAT compliant
• Reconciling supplier accounts - Agree monthly statement balances received from suppliers to the balance on Accounting Sage – thereby identifying discrepancies on accounts.
• Investigate any queries (invoicing or other) and resolve discrepancies
• Management of creditors accounts, which will include drafting of reports on of all monies that are due.
• Collection, filing, and forwarding of all accounts, statements / invoices to the relevant persons
• Conduct periodic reconciliations of all accounts to ensure their accurate.
• Contacting of Finance Manager to make payments for any outstanding accounts
• Communicating with Creditors when accounts are outstanding to provide feedback and maintain the relationships