Supply Chain System Analyst

SUMMARY:
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POSITION INFO:

Job Purpose:

To assist the Project and Support manager to manage the Supply Chain activities in South Africa with regards to operational implementation, cost and procedural control together and to give support in development of tariffs and Supply Chain strategies. To support national teams in new business development and improvement projects.

Job Function:

• Analysis and reporting
• Extract and draft summary reports for national management to have a snapshot on the county especially on: the supply chain design, business plan simulations, financial simulations, operations process design and simulation
• Analyse and monitor warehousing KPI’s and reporting and put action plans together every month for all sites
• Harmonise methods used in the country
• ABC analysis for new and existing clients
• Productivity reports

IS

• Working closely with the IS department to ensure the correct solution is provided
• Level 1 support

Commercial

• Support local teams in completing the business plan template
• Ensure warehouse RFQ/Ps in line with best practices
• Support local teams in responding to RFQ/Ps and providing an optimum solution to the client

Compliance

• Align practical SOP with documentation and actual activity in the warehouse
• Ensure IT infrastructure and the WMS implemented for warehousing operations are compliant with IT Department best practices

Participate in the conception of the projects

• Design technical solutions of the logistic projects
• Define, validate the solutions (operational, design of the WMS) and the procedures « profession » to be implemented in order to respond to customer expectations, agreed with his hierarchy, IT department and support functions of the company
• Define the stakes and conditions to implement the roll-out of the solution

Participate in implementation of the projects

• Part of the project team
• Produce all of documentation necessary (Training guides…)
• Perform all of WMS solution tests
• Train end users
• Support for go-live

Monitor day to day operations

• Troubleshoot production issues
• Root cause analysis
• Liaise with vendor and/or regional IT to close issues
• Develop support documentation
• Liaise with operations and/or customers
• Liaise with regional team and/or vendor / Operations
• Participate to operations
• Analyse respect of processes and WMS use
• Control integrity of WMS data
• Operations:
• Monitor and reconcile cycle counts
• Monitor and reconcile yearly physical inventory
• Assist with inventory discrepancies where required
• Monitor, analyse and build Key performance indicators
• Other duties and/or responsibilities as assigned

Continuous improvement of operations

• Provide advice and technical assistance to customer, operations and sales.
• Communicate with the network Supply Chain information about all possibilities
• Liaise with operations / client / regional team
• Propose solutions of improvement and reorganization
• Follow-up and reporting regular of the continuous improvement projects

Company internal relationships

• Supply Chain manager, Supply Operation manager, Warehouse manager
• IT/IS teams
• Members project team: in order to fulfil objectives
• All support functions: QHSE, HR....

Company external relationships

• Clients: analyse, proposition of solutions and implementation)
• Suppliers: research of the best solutions and best costs

Minimum Education and Experience Requirements:

• Tertiary education in either logistics or supply chain management
• Training in MS Office suite and other industry related courses will be advantage
• 2-3 years’ experience in supply chain or a related field

RULES AND REGULATIONS

• Ensure all work is carried out in accordance with the departmental and company procedure manual.
• Ensure that I understand the Rules and Regulations of all statutory bodies.
• Ensure that the Company’s Principles are adhered to.
• To be fully aware of and comply with current responsibilities and requirements of the relevant Acts, Regulations and standard applicable Quality, Health and Safety policies and procedures to maintain a safe workplace.
• Report all hazards, incidents, and injuries in accordance with legislation and company reporting procedures.
• Participate in programs and assessments to improve IMS system in the workplace.