Stores / Warehouse Manager

SUMMARY:
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POSITION INFO:

A well known FMCG client in East London is looking for a Stores / Warehouse Manager to join their team.

The purpose of this role is to oversee the day-to-day operations of the raw material stores and finished goods factory warehouse facilities, ensuring the efficient receipt, storage of raw material, and dispatching of finished goods to the distribution centre.

This role is crucial in maintaining the integrity of the supply chain by ensuring that the raw material inventory and the dispatch of finished goods to the distribution centre is managed effectively, in compliance with FSSC 22000 requirements.

Minimum Requirements:

• Bachelor’s degree/Diploma in supply chain management, Logistics, Business Management or a related field.
• Minimum of 3 or more years’ experience in warehousing and inventory management, preferably in a FMCG environment.
• In-depth understanding of FMCG industry requirements for stores, warehousing, and distribution processes.
• Proficiency in Microsoft Office and ERP systems.
• Valid Driver’s license.
• Strong knowledge of FSSC standards and requirements and the ability to ensure compliance in all areas of responsibility.

Key Competencies:

• Excellent verbal and written communication skills, with the ability to liaise effectively across departments.
• Ability to identify issues quickly and implement effective solutions.
• High level of accuracy and attention to detail.
• Ability to make informed decisions quickly and effectively.
• Adaptability to changes in the FMCG environment and ability to manage multiple priorities.

Key Responsibilities:

Stores Management

• Supervise the day-to-day operations of the stores department in line with FSSC 22000 requirements.
• Ensure the stores department are clean, and organized, with raw material displayed according to company guidelines.
• Manage and coordinate the receipt, storage and dispatch of raw material to ensure timely order fulfilment.
• Ensure efficient space utilization.
• Ensure timely delivery of raw material and resolve any supply chain issues.

Inventory Management

• Ensure and maintain accurate raw material inventory levels by conducting regular cycle counts and reconcile with the inventory management system.
• Minimize obsolete and expired stock in line with FSSC 22000 requirements.
• Ensure that staff adhere to the FIFO and FEFO principles.
• Investigate and resolve any discrepancies or issues related to inventory, deliveries, or store operations.

Warehouse Management

• Oversee the factory warehouse operations including the receiving of finish goods from production and the distribution of finished goods to the distribution centre, in compliance with FSSC 22000 requirements.
• Ensure that all factory warehouse operations are conducted safely, efficiently, and in compliance with FSSC 22000 requirements.
• Implement continuous improvement processes to enhance the factory warehouse operations and productivity.
• Ensure timely and accurate dispatch of finished goods to the distribution centre.
• Oversee and manage the returns of damaged finished goods in compliance with company procedures and FSSC 22000 requirements.

Document control and compliance

• Implement, and maintain an effective document control system that complies with FSSC 22000 requirements.
• Ensure all records related to stores and factory warehouse operations (e.g., receiving documentation, inventory records, dispatch documentation,) are accurately maintained, up-to-date, and easily retrievable.
• Regularly review and update Standard Operating Procedures (SOPs) for stores and the factory warehouse activities, ensuring they reflect current practices and comply with food safety standards.
• Coordinate with the Quality Assurance team to ensure that all documentation meets internal and external audit requirements.
• Train stores and factory warehouse staff on the importance of accurate record-keeping and document control in relation to food safety.

Staff Management

• Manage employee relations within stores and factory warehouse, ensuring adherence to company policies and procedures.
• Serve as the primary point of contact for employee concerns, grievances, and disciplinary actions, ensuring that they are handled in accordance with company policy and legal requirements
• Plan, organize, and control the day-to-day activities of the stores and factory warehouse team.
• Conduct performance reviews, set goals, and provide feedback to stores and factory warehouse staff on their performance.
• Manage staffing levels to meet operational requirements, including hiring and training new employees.
• Conduct regular training sessions on stores and factory warehouse operating procedures.
• Foster a positive work environment that encourages teamwork, accountability, and continuous improvement.

Health and Safety

• Ensure that all stores and factory warehouse operations comply with health and safety regulations.
• Take part in regular safety audits and risk assessments and implement corrective actions as necessary.
• Ensure that all stores and factory warehouse staff are trained on health and Safety policies and procedures.
• Ensure the stores and factory warehouse departments operates in accordance with health and safety regulations in line with FSSC 22000 requirements.
• Ensure compliance with all relevant legal and company standards, including environmental regulations.
• Lead initiatives to promote a safe working environment and reduce workplace accidents.

Communication and Coordination

• Coordinate with other departments to ensure smooth operations and resolve any issues that arise.
• Provide regular updates and reports to senior management on stores and factory warehouse operations.