Specialist: MI Secretariat

SUMMARY:
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POSITION INFO:

Requirements

• Degree in Law (LLB) and CGISA professional qualification
• Minimum of 5 years secretarial experience (post qualification) and at least 4 years as a Company Secretary
• Experience in the Public Sector

Responsibilities 

• Develops and maintains the MI secretariat and governance process, policies, and related procedures
• Ensures defined secretariat and governance processes are in line with best practice in the field and meets all legislative and regulatory requirements
• Schedules monthly and special MIC meetings and ensures quorum has confirmed attendance of these meetings
• Ensures venue and relevant technology support systems have been reserved for the MIC meetings
• Ensures compliance with relevant regulatory requirements, standards, codes, and best practice
• Provides governance and company secretarial support to the MIC for matters requiring approval, including reviewing and drafting resolutions taken by the MIC
• Responsible for supporting the governance process relating to the development and implementation of the case management system
• Develops a membership profile and procedure for the recruitment and appointment of members in line with current governance practice
• Develops and regularly reviews the effectiveness of the terms of reference of the relevant committees
• Oversees the implementation and maintenance of the record and document management system for the relevant committees to ensure the safeguarding of documentation of the relevant committees
• Ensures the cooperation with Corporate Legal Services on all matters relating to the disclosure of documentation relevant to the material irregularity process
• Owns and manages relationships with relevant internal and external stakeholders
• Liaises and interacts with key stakeholders & management to share information, resolve challenges, and make recommendations for improvements
• Oversees the financial management relating to the activities of the MIC and ACMI
• Contributes to the development of the business unit’s budget and manage the allocated project expenditure