Sourcing Manager

SUMMARY:
An exciting opportunity exists for a Sourcing Manager to join a leading corporate based in Umhlanga. The successful candidate will be responsible for developing and implementing a comprehensive 1-3 year sourcing and vendor management strategy, covering both operational and capital expenditure procurement.

POSITION INFO:
Key Responsibilities:
Sourcing and Vendor Management Strategy Development:

• Work with cross-functional senior managers to develop and institutionalise a 1-3 year sourcing and vendor
• management strategy and translate this into action items.
• Work closely with national Group cross-functional management teams to ensure the delivery of an integrated supply chain benefit.
• Analyse industry trends and evolving technology to proactively identify supply base issues to minimize risk,
• protect continuity of supply and exploit emerging opportunities that benefit the Group.
• Develop a negotiation and contracting strategy that delivers against business objectives and achieves sustainable relationships with suppliers.
• Identify strategic suppliers and develop the relationship from transactional to partnership status.
• Identify critical supply lines and develop contingency sourcing options, partners for solutions, products and services.
• Identify metrics, tools, and processes to optimize sourcing and supplier activities and efficiencies and work collaboratively with Business managers to prioritize and drive implementation.
• Work with HR to define and then achieve the B-BBEE targets related to procurement and enterprise development for the SA companies.

• Set up a company standard sourcing agreement, with common logistics and financial terms.
• Ensure majority of operational sourcing is achieved through suppliers with sourcing agreements.
• Monitor and correct non-adherence to sourcing agreements.
• Develop preferred supplier status for capex suppliers as per a standard BOQ for site establishment.
• Participate in the development of specifications for equipment, products, services or substitute materials.
• Manage the bidding and execution of tender projects from a cost, time and quality perspective.
• Develop and implement purchasing and contract management instructions, policies, and procedures.
• Drive the negotiation and maintenance of national contracts that are commercially sound and provide optimum protection of Group assets.
• Manage and provide support in fostering key supplier relationships to create short-term and long-term value for the Group.
• Monitor and report on supplier performance against agreed criteria and take appropriate action for noncompliance and non-performance.

• Drive the analysis of in-country industry trends and evolving technology to proactively identify supply base issues to minimize risk, protect continuity of supply and exploit emerging opportunities that benefit the Group.
• Conduct regular total cost analyses (how much does it cost to provide those goods or services) across the categories and make focused recommendations when the mandates around value and costs are not being met.
• Drive the categorisation of supply (goods and services) and manage the categories against performance indicators.
• Renegotiate, renew and discontinue supplier contracts.
• Ensure supplier base depth for multi-supplier matrices for majority of reoccurring procurement.
• Execute tenders in market place for key spend categories every 12 months.
• Assist with procurement procedures in Logistics team to ensure process adherence in testing for market competitiveness.
• Manage and measure real savings and the drivers of savings/cost changes through the procurement function.
• Drive procurement behaviour across the Group.
• Drive down the cost associated with the standard site set up.

• Ensure tenders and contracts are legally compliant, accurately articulate the needs of the Group and protect business interests.
• Manage the switch on of new sites against budget and timelines.
• Review and approve a comprehensive list of suppliers for bid processes developed by analysing the industry to understand trends and competitive positioning in order to ensure system activation of the best possible supply base.
• Monitor, measure and deliver on KPI’s in terms of contracts and service level agreements for both operational and capex suppliers.
• Monitor, measure and deliver on KPI’s in terms of contracts and service level agreements for both operational and capex suppliers.
• Review and signoff on Group CAPEX documentation to align the proposals with the long term sourcing strategy.

• Ensure supplier information is available to enable access to reliable data and reporting for trend analysis, decision making and BBBEE reporting.
• Consolidate and report management information relating to spend patterns, vendor performance, database coverage etc. on a monthly basis to inform business decisions.

• Manage all documentation relevant to quality assurance and conformance within the supplier base.
• Update and maintain the approved supplier list for the Group.
• Support internal and external audit processes and provide any necessary documentation.
• Ensure that the Business implements all legislative standards and action is taken where there are areas of non-compliance.
• Measure and manage sustainability practices within area of responsibility and ensure contracts and service
• level agreements support environmental and green practices.
• Conduct HSEQ compliance assessments on supplier premises.
• Influence suppliers’ production processes, technology decisions and policies in ways that are mutually beneficial and sustainable for both organisations.
• Drive sustainability, risk, and compliance and BBBEE objectives.

• Drive the management of external supplier relationships and contracts in collaboration with the regional and national management teams to ensure agreed service levels are met.
• Ensure price tracking and trending are undertaken as part of market research on a regular basis.

• Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
• Monitor staff performance and provide regular feedback, including informal and formal staff appraisals.
• Coach and support staff where necessary to achieve objectives.
• Manage staff administration issues, including leave, time management and interaction with the wider business.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Champion staff training and development through the utilisation of available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

• Degree in commerce, management, supply chain management or a related field
• Minimum of 8 years’ progressive experience within a sourcing or purchasing and commercial management environment
• Demonstrated success in developing and fostering relationships with suppliers while driving lower costs, superior performance and continuous improvement
• Purchasing experience within an FMCG environment would be recommended
• Valid Code EB drivers' licence
• Business principles and objectives
• Industry and supplier dynamics and best practices
• Product/service performance standards
• Group economics (supply and demand) and processes
• Procurement methodologies, principles and systems
• Costing principles
• Contract law
• Planning and organisation
• Negotiation
• Project management
• Computer literacy (MS Office)
• Verbal and written communication
• Report writing
• Interpersonal
• Logical thinking
• Innovative thinking
• Problem solving
• Critical thinking
• Decision-making
• Analytical and evaluative thinking
• Market research
• Forecasting