Senior Supply Chain Practitioner

Recruiter:

Phaki Personnel

Job Ref:

JHB000165/KM

Date posted:

Wednesday, January 29, 2025

Location:

Pretoria, South Africa

SUMMARY:
JOB PURPOSE

Implement standard operating procedures, SCM policy and delegations of authority in contract management.

POSITION INFO:
MINIMUM REQUIREMENTS

Grade 12 and Degree/National Diploma in Purchasing Management/ Supply Chain Management/ Public Administration/ Logistics Management and Business Management.
An appropriate 3-year bachelor's degree/National Diploma in Logistics management/ Purchasing management/Financial management/Supply Chain Management or equivalent qualification.
A minimum of three (3) years' supervisory experience working in Contract Management and Payment Management Environment. Knowledge of Supply Chain Framework Act, Public Finance Management Act (PFMA), PPPFA, Treasury Regulations.

RESPONSIBILITIES
Administer Contracts in the department

Receive Bid/Tender documents from Division Demand and Acquisitions
Notify the successful service provider by sending the approved appointment letter
Prepare contracts forms and issues to successful bidders
Prepare services level agreement in conjunction with the client
Submit the SLA to the service provider for input and verification

Monitor internal control measures for compliance with policies and procedures of the department

Implement standard operating procedures, SCM policy and delegations of authority in contract management.
Ensure that both client and services provider sign contract forms and SLAs
Review of services level agreement
Arrange and attend for site inspector
Provide weekly and monthly progress reports for project, goods and service, leases and payments

Administration of Logis Payments

Ensure the printing and registering of all invoices upon receipt.
Distribute to the officials responsible for payments
Ensure the invoices tracking is done daily

Reconcile Statements from Suppliers

Ensure that what we have paid reconciles with the statements.
Provide service providers with payments stubs

Provide Information in the preparation of monthly management reports

Provide reasons to management on invoices paid after 30 days and invoices more than 30 days and not paid

Consolidate information, statistics and reports on contracts request requested by management

Submit contract statistics to management on weekly basis
Compile consolidated lease reports for the Department
Compile and update SLA status register
Compile consolidated FINANCIAL report for the Department

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