Senior Specialist, Commercial

Recruiter:

Indipath Recruitment

Job Ref:

JHB000185/Petu

Date posted:

Thursday, August 15, 2024

Location:

Centurion, South Africa

SUMMARY:
PURPOSE:

To develop and implement contracting strategies and, commercial value release initiatives
To provide commercial leadership and expertise within portfolio and support Manager, Capital Buying with regards to execution of contract management strategy for allocated portfolio
To develop and maintain contracting strategies
To provide specialist commercial input for contracting across all Business Units
To provide a portfolio supervisory role in terms of contract vetting, and people performance management and contract lifecycle management.

MAJOR CHALLENGES:

Develop and implement contracting strategies
Involve relevant stakeholders and obtain sign-off while planning and executing contracting strategy
Achievement of stretched financial targets under sustained business cost pressures.

POSITION INFO:
QUALIFICATIONS:

B Degree (Hons) (Relevant) (Essential/Minimum)
Management Development Programme (Recommended/Desirable)

Name

Relevant experience in Supply Chain or related; Procurement; and Contract Management on a management level

Proficiency

6-5 years

Importance

Essential/Minimum

Involvement

Operational

REQUIREMENTS:

Certificate of Fitness (Essential/Minimum)
Psychometric Assessment (Essential/Minimum)

Best Practice and Knowledge Management

Identify and support implementation of process and system enhancements to continuously improve commercial management process
Study / research best practice processes and benchmark the Company processes at regular intervals
Facilitate commercial process and ensure adherence to sound ethical principles
Mitigate risk in terms of contractual exposure to the Company
Focus on advancements in specialist field in order to assess advancements and potential cost reduction

Compliance, Governance and Assurance

Ensure all business and capital buying operations adhere and comply with corporate governance, statutory, legal and other internal requirements
Provide guidance to customers to ensure adherence to all policies, procedures, standards and guidelines
Ensure supplier stakeholders comply with relevant regulatory requirements
Identify, manage and mitigate risk associated with Supply Chain Management (SCM) capital buying initiatives
Integrate Group Capital Buying guidelines and procedures with those of the Company’s SCM blueprint

Contract Portfolio Management

Contract lifecycle management for entire portfolio
Consultation, design, administer, facilitate and coordinate complete tendering process
Agree on supplier negotiation metric and negotiate with successful supplier in finalising contract terms and conditions.
Responsible for contractually committing the Company
Report on portfolio contract performance in line with agreed targets
Liaise with strategic sourcing teams on relevant commodity initiatives
Establish, manage and maintain all portfolio contracts
Manage supplier/vendor performance
Influence supplier development initiatives
Influence local economic development initiatives
Manage the drafting of the commercial agreement and finalise sign-off of commercial agreement with suppliers
Vetting and quality control of portfolio contracts
Portfolio planning and resource allocation
SCM balanced scorecard compliance
Contribute to overall value release target
Stakeholder engagement and dispute resolution
Contract execution.

Customer, Stakeholder and Client Relationship Management

Maintain database of supplier information and ensure that integrity and quality of data are relevant and of required standard
Support on-boarding of new suppliers and manage supplier relationships
Provide relevant and specialized support to applicable stakeholder
Collaborate and communicate with customers and suppliers
Build sound relationships with Business Unit (BU) end-users, key suppliers and project teams
Work with contractors, consultants, Project Managers and BU end-users by providing contract specialist skills
Establish and maintain strategic relationships with stakeholders
Collaborate and communicate effectively with customers and suppliers
Provide relevant and specialised support to stakeholders.

Functional Excellence

Ensure correct contract templates are applied and that contracts implemented are correct, timeous and to the correct standard to support the contract strategy
Assist with the improvement of contract templates to stay current with the developments in functional area
Assist with development of streamlined business process to improve business process efficiency and eliminate duplication/bureaucracy
Participate in Communities of Practices (COP’s) aimed at enhancing the function and entrench functional alignment
Identify and mitigate contractual risks through appropriate risk mitigation plans
Provide commercial guidance to end-users in all areas of contract management
Engage in supplier negotiations to achieve savings target and compliance to Company commercial standards and governance
Engage with end-users and project teams across all BU's on all organisational levels to ensure compliance to the Company’s contracting strategy.

Functional Management

Engagement/communication: Engage with managers, operations and cross- functional managers to ensure execution of agreed contracts management plan and contracts lifecycle management
Coordinate functional/cross-functional activities to ensure strategic alignment
Continuous improvement and functional change: Lead functional improvement and change
Governance: Ensure portfolio adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline.

People Management

Performance management: Clarify roles/responsibilities and expectations. Define individual performance standards, monitor and measure performance of direct reports. Take prompt action against non- performance
Adhere to performance management procedures
Culture/functional climate: Uphold the culture and values within the function
Foster effective teamwork and unity.

Procurement Management

Negotiate procurement savings
Compile enquiry documentation as per project
Commercial and financial evaluation of tenders
Obtain tenders from specific marketplace through solicitation process

Safe and Healthy Work Environment

Maintain and ensure a healthy environment and safe operation practices.
Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
Encourage a culture that focuses on safety in all operations.

Behavioural Alignment

Creativity, collaboration, sociable and awareness to the ecosystem
Stewardship, accountability, ability to develop trust, safety conscious and ethical
Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

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