Senior Projects Administrator

SUMMARY:
Our Client is looking for a skilled and detail-oriented Project Administrator.This role ensures that all project administration, procedures, and work schedules are executed effectively and according to set standards, from planning through to final implementation.

POSITION INFO:
Key Responsibilities:
Project Administration

• Execute the project administration process, consolidating procedures and work schedules to support the successful delivery of projects.
• Track and manage project documentation, ensuring all information is available and up to date.
• Create and provide standard templates, tools, and techniques to execute project work efficiently.
• Set goals and timelines, select appropriate resources, schedule project meetings, and evaluate project progress until successful completion.
• Ensure compliance with established standards and procedures.

• Develop and maintain an efficient internal communication system to facilitate continuous information sharing with the management team.
• Coordinate project actions with vendors and suppliers as necessary.
• Ensure project objectives are clearly communicated to all team members involved.
• Attend and contribute to weekly project meetings, providing input and assistance as required.
• Ensure ongoing information sharing and follow-up on action items.

• Operate within established controls and procedures to ensure the integrity of the organization.
• Identify and report risks or areas of concern to management within your department.
• Ensure compliance with relevant regulations and procedures to prevent wasteful or irregular expenditure.
• Monitor cost and expenditure to minimize waste.

• Build and maintain effective working relationships with both internal and external customers, ensuring the highest quality of service.
• Represent the company in meetings with relevant stakeholders.
• Solve problems creatively while demonstrating a high level of integrity and professionalism.
• Maintain high levels of client, customer, and employee satisfaction.

• Ensure all employees have signed performance agreements.
• Conduct quarterly performance appraisals to monitor and measure staff performance.
• Collaborate with HR to identify performance objectives and areas for development, creating action plans as necessary.
• Ensure ongoing training and development for employees and address any employee relations matters promptly and fairly.

• Contribute to the budget preparation process.
• Promote the effective, efficient, and transparent use of financial and other resources.
• Monitor and control expenditure against the budget, reporting any deviations to the manager.
• Explore opportunities to control and reduce costs.
• Continuously optimize business performance to maintain cash flow and meet set financial targets.

Job Requirements

• Minimum: Diploma in Project Administration or a related field (NQF 6).
• Advantageous: Bachelor’s Degree in Project Management or a related field (NQF 7).

• Minimum: Up to 5 years of experience in Project Administration or a similar role, with at least 1-2 years at a supervisory level.

• Proficiency in MS Office Suite.
• Knowledge of Project Management, Planning, and Administration principles and procedures.