Senior Facilities Coordinator

SUMMARY:
Our leading client in the Property Sector is looking to employ a Senior Facilities Coordinator to join their dynamic team in East London.

POSITION INFO:
Job Responsibilities:

Safety:

• Implementing safety, health, environmental management systems
• Informing and appropriately training all employees and contractors on safety, health and environmental matters
• Responding effectively to safety, health and environmental emergencies involving our actives and products
• As far as reasonably practicable, providing appropriate resources required to implement the above
• Ensure that the health, safety and environmental policy is reviewed at periods not exceeding three years from the effective date or by a date set by the Chief Executive Officer.
• Annual OHS Audit Report by independent SP.

• Monitor and control work as defined in the service level agreements and define performance standards
• Provide feedback to the Regional Manager performance

• Manage tenant maintenance complaints
• Log maintenance calls and or walk in queries
• Use the Novtel system to control maintenance management
• Appoint contractors and monitor progress
• Give continuous feedback to the tenants and close the loop.

• Inspect empty unit to asses repairs
• Obtain quotes to repair / paint units
• Issue work to contractors
• Inspect work prior to handover to TLO’s
• Approve payment to contractors

• Monitor the condition of the buildings through: - Inspecting the buildings and grounds and identifying key areas of concern - Reviewing any security or maintenance incidents - Reviewing cleanliness of the buildings

• Manage the performance of service providers ensuring optimum service provision e.g. garden service, refuse collection services, security contractors;
• Ensure that tenants are briefed on their maintenance responsibilities
• Ensure that the all repairs are processed, on time according to set standards of delivery.
• Attend to the removal of abandon vehicles.

• Targets issued and signed off Facilities Coordinator
• Appraisal feedback done with Regional Manager for the Facilities Team
• Training needs identified and costed, for inclusion in the budget for the following year. Submitted to Regional
• Manager by end March of each year.

• Bachelor’s Degree or equivalent, preferable in the built environment/ Facilities Management.
• At least 3 - 5 years’ experience in Facilities (maintenance) is required.
• 3 - 5 years’ experience in housing/property management or construction management.
• Computer literacy is essential