Senior Document Controller

SUMMARY:
We are looking for a Senior Document Controller based in Cape Town to manage various aspects of document control such as:- the receipt, storage, retrieval and circulation of documents, review coordination, external submission and distribution control.

POSITION INFO:

The tasks you’ll perform

• Ensure the accurate uploading, logging, filing and distribution of project related documentation.
• Monitor and control project documentation transmission, from preparation to archive in accordance with Company, Client and regulatory standards.
• Manage and expedite supplier deliverables and documentation, ensuring contractual requirements are adhered to.
• Work collaboratively within the project and document control team.
• Control, coordinate and distribute all project documentation and data in a timely and efficient manner to meet project demands, requirements and schedules.
• Expedite overdue issued project documents and deliverables within agreed timelines including liaising with Clients, internal and external customers and suppliers where required.
• Maintain quality control over all design deliverables and technical documents to both Company and ISO standards.
• Register and file all relevant project documentation in accordance with the Company approved procedures, including archiving, scanning, filing or photocopying if required.
• Check, validate and verify all documentation, to ensure correct numbering, revisions, status, formats, titles and legibility.
• Operate and maintain document and data management systems and processes for the projects.
• Proactively support other team members as required to ensure Project deliverables are met.
• Provide general office administrative support as and when required.

• Relevant Tertiary qualification
• At least 3 years’ proven experience in document control.
• Proven experience in an EPCM environment.
• South African Citizen or Permanent Resident.
• Cape Town based.
• Solid technical aptitude, analytical and problem-solving skills
• Ability to work effectively with minimal supervision whilst consistently producing a high quality of deliverables, within budget and schedule constraints.
• Demonstrate proficiency with the Microsoft suite of software packages, including Word, Excel, and Power Point
• Demonstrated proficiency in the use of specific, relevant proprietary software packages (DRPro, SAP)
• Proven ability to build and maintain positive relationships with all stakeholders, including clients, contractors, vendors and co-workers.
• Solid knowledge of the requirements and processes of data and/or documents
• Well-developed written and verbal communication skills, specifically in English
• Proven ability to produce accurate and professional complex, technical documentation.
• Proven ability to produce sound finance, project and technical reports.
• Demonstrate the ability to work efficiently in a team and knowledge sharing environment.
• Demonstrate good interpersonal skills and a practical approach to problem-solving.
• Self-motivated with excellent organisational and prioritisation skills, with the ability to manage multiple and varied tasks while ensuring attention to detail.
• Personal qualities of integrity, credibility and commitment
• High degree of professional ethics
• Demonstrate a strict practice of confidentiality, personal responsibility and discretion.
• Demonstrate a commitment to continued professional development and improvement.