Senior Contracts Administrator

SUMMARY:
Our client, a national manufacturing company, seeks your commercial expertise to advise on the commercial legal and contractual requirements and litigious matters for the division and provide support to the Divisional Administration Manager.

POSITION INFO:
The Person:

• B.Com (Law) or LLB incorporating Commercial Law & Corporate Governance.
• Admitted Attorney.
• Min 3 years commercial legal experience in a similar role.
• Company secretarial; Intellectual Property knowledge; Governance and Risk Management; and Business administration studies a strong advantage.

• Draft, vet, negotiate and interpret commercial agreements, legal correspondence and memoranda within defined timelines.
• Review external commercial agreements and other legal documents received from third parties to advise internal stakeholders on the acceptability thereof and to align it with divisional and group policies.
• Identify, manage and advise on legal and contractual risk.
• Liaise with business units, Divisional Managers and Corporate Head Office Legal department to facilitate drafting of complex legal agreements.
• Draft agreement and risk summaries to highlight risks in agreements.
• Attend meetings to facilitate legal review and finalisation of agreements as necessary, with the objective of obtaining the optimal legal, risk and commercial position for the division.
• Supervise the Contracts Administrator on new vendor credit applications channelled through Corporate Head Office Legal department.
• Liaise with Corporate Head Office Legal department in respect of the above requirements and approvals, as necessary.

• Assist with contract management, including timeous renewal of agreements.
• Monthly review of the changes to the legal contracts register addressed by the Contracts Administrators.

• Assist with the management of internal company information schedules, letterheads and statutory details and records on a quarterly basis and when changes arise.

• Assist with the management of published agreements, letterheads, and legal information on SharePoint.

• Draft the litigation report for submission to the Corporate Head Office and Board.
• Review quarterly contracts register for Board packs compiled by the Contracts Administrators.
• Update the finance bad debt register with monthly progress.
• Address adhoc Corporate Head Office legal and divisional reports and updates, when necessary.

• Compile reports on commercial legal and litigious matters.
• Responsible for perusal and amendment of all legal correspondence and attend to all requirements concerning litigation matters.
• Co-ordinate legal matters requiring external legal assistance.
• First line liaison with external Attorneys in respect of litigation matters.
• Liaise with Corporate Head Office Legal department in respect of the above requirements and approvals, as necessary.

• Provide strategic and practical legal advice and support to various business units to assist their operational teams to strategically deal with legal challenges within their operations.
• Keep abreast with new legislative and industry developments to provide general legal advice and support to various business units.
• Legal research of specific legal issues affecting the business and advise management on optimal legal position.
• Review and draft legal letters, legal notices and correspondence.

• Assist with legal matters, including infringement arising on the intellectual property portfolio of the division.
• Liaise with Corporate Head Office Legal department and company secretarial in respect of the above requirements and approvals, as necessary.

• Identify improvement opportunities and make recommendations.
• Participate in Continuous Improvement initiatives.