Senior Client Administrator

SUMMARY:

A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Senior Client Administrator in the Eastern Cape.

The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.

• Mat...
  
  

  POSITION INFO:
  

  A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Senior Client Administrator in the Eastern Cape.

  The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.

  • Matric / NQF level 4 with Accounting
  • Degree/Diploma in Administration or Financial field or similar
  • 2 - 3 yrs experience in an administrative/financial role essential
  • Microsoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skills
  • Microsoft AX 2012 experience advantageous
  • Experience in retail / distribution / TES advantageous (preferred)
  • Possession of a valid driver’s license and own car essential

  GENERAL ADMINISTRATIVE

  • Attend interviews when required by the Client
  • Ensure all Adfusion staff files are up to date;
  • Ensure that employees at the DC are aware of the policies and procedures related to any HR matters;
  • Check Attendance registers for Admin staff.

  REPORTING

  • Update Weekly and Monthly Reports
  • Update TES, ICS services report for Shoprite and ACMS;
  • Compile daily reports for Shoprite related to invoices and statements

  INVOICING

  • Ensure all recommended gap requirements are stipulated on the vendor invoices
  • Facilitate the management report (Invoice Control Sheet) to Head Office
  • Ensure that all invoice queries relating to Assignee Clerks are resolved
  • Ensure that all invoices are processed;
  • Facilitate any credit notes if there are any
  • Ensure that auditing for the agency files are in order before Shoprite audits
  • Ensure that all agencies adhere to Shoprite’s requirements regarding documentation
  • Attend to all agency’s issues with Shoprite and facilitate meetings
  • Update all outstanding orders for Shoprite
  • Process all MBS Cross Shifts
  • Update MBS Register and payments
  • Reconcile statements together with the invoices processed against the age analysis for payments
  • Ensure Time Sheets are signed off by the relevant parties
  • Ensure that provision is made on all outstanding orders
  • Ensure all pakkies are in order with Shoprite’s requirements
  • Check all manual time sheets or shifts sheet for the agencies for payroll and have them signed off
  • Ensure all overtime hours correspond with all WFM systems
  • Liaise with the agencies should any issues arise relating to the weekly invoices
  • Reconcile payments for Abuse verify invoices with Head Office
  • Attend to all requests from Regional Operations Managers
  • Reconcile statements with invoices processed
  • Check and maintain all new vendors
  • Adhere to all Shoprite’s finance requirements from ACMS
  • Attend to all Shoprite queries
  • Ensure all Shoprite’s statements are processed

  REPORTING

  • Update Weekly and Monthly Reports
  • Update TES, ICS services report for Shoprite and ACMS
  • Compile daily reports for Shoprite related to invoices and statements

  OTHER SPECIAL REQUIREMENTS:

  • Warehouse setting
  • The job entails reporting directly to the National Payroll and Admin Manager
  • Official working hours for this position are 07:30 to 16:30 i.e. 40 hours per week excluding lunch breaks, Monday – Friday, as per operational requirements.
  • A high level of flexibility is required for this role.

  KNOWLEDGE, SKILLS ATTRIBUTES

  • Strong numeric reasoning ability
  • Excellent verbal and written communication skills
  • Problem-solving
  • Analytic Ability
  • Strong admin skills
  • Deadline-driven and willing to work overtime at deadlines
  • Time management and ability to work under pressure
  • Organized, efficient, and task-driven Ability to multi-task
  
  
  

   

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