Sales Coordinator

SUMMARY:
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POSITION INFO:

The Sales Coordinator plays a key role in supporting the sales team by handling administrative tasks, coordinating client communications, managing bookings, and assisting in sales-related activities. This position requires excellent organizational skills, attention to detail, and strong communication abilities to ensure the smooth operation of the sales department and maximize revenue opportunities.

Key Responsibilities:1. Sales Support & Coordination

• Assist the sales team in preparing proposals, contracts, and presentations for potential clients.
• Manage and update client databases, sales reports, and tracking systems.
• Coordinate with other hotel departments (front office, F&B, banquets, reservations) to ensure seamless execution of events and bookings.
• Handle inquiries and follow-ups from corporate clients, travel agents, and event organizers.

2. Booking & Reservation Management

• Process group bookings, corporate accounts, and event reservations.
• Maintain accurate records of bookings, room blocks, and event details.
• Ensure proper communication with the reservations and front office teams for smooth guest experiences.

3. Communication & Client Relations

• Act as a point of contact for clients, responding promptly to inquiries.
• Assist in organizing sales meetings, site inspections, and client visits.
• Follow up with past and potential clients to maintain relationships and generate repeat business.

4. Sales & Marketing Support

• Assist in marketing campaigns, promotions, and sales events.
• Help create and distribute sales materials, brochures, and digital content.
• Coordinate social media and online sales initiatives in collaboration with the marketing team.

5. Administrative Tasks

• Maintain and organize sales contracts, invoices, and financial documents.
• Prepare and distribute daily, weekly, and monthly sales reports.
• Assist in budget tracking and expense management for the sales department.