Sales Administrator

SUMMARY:
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POSITION INFO:

The Sales department currently has a vacancy for a motivated, professional and attentive to detail Administrator to join their team. The Administrator’s primary purpose is to provide administrative support to the Sales Representatives. This person must have extensive experience in a range of administrative functions and will be expected to manage a large workload.

• Check tenders daily on tender platforms
• Print tender and check all specifications and requirements
• Liaise with General Manager about viability of tender
• Attend tender meeting (if applicable)
• Check the availability of resources with other departments
• Complete tender document with necessary supporting documents
• Liaise with management and external sources about additional documentation required
• Complete tender document, including rates (pricing), supporting documents
• Submit tender document via portals, email or hand deliver on or before the closing date
• When tender is awarded, communicate with the control room, Sales dept and Accounts dept regarding logistics, paper work and invoicing
• Load quote on system and make booking with control room with all the relevant information applicable to the tender
• Submit monthly signed paper work to buyer and invoice accordingly
• Keep track of duration of tender, i.e. start and end date
• Application for renewal of legislation documents (to be used as supporting documents for Tenders)