STORES SUPERVISOR

SUMMARY:
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POSITION INFO:

Our client in the import and export industry is seeking a Stores Supervisor to join their team based in Durban 

MINIMUM REQUIREMENTS

• Matric
• National Diploma in Procurement/ Supply Chain or related fields
• 5 years’ experience, with knowledge of all the jobs in the team, gained in a similar environment

MAIN JOB FUNCTIONS

Inventory management and reporting

• Drive the adoption of the inventory master data and generation of new MIDs to reduce spend through direct purchase orders.
• Champion the implementation of the inventory management strategy and objectives
• Ensure all received inventory is stored in the correct bin location
• Maintain accurate inventory levels that are data-driven and customer-centric
• Ensure that capital and critical spares with zero stock on-hand, on-order or on-request, are managed daily with regular communication of the risk  being shared with the maintenance team
• Assist with the preparation and analysis of various reports that accurately measure the performance of the inventory management system based on the set KPIs

Receipt, issuing, and dispatch of goods

• Manage the stores operational teams to ensure seamless delivery of goods receiving, receipting, and issuing processes, including customer bias in terms of timing and product availability
• Engage end users to ensure delivery risks are communicated with item requisitioners in time Ensure the expected service levels with the internal customers are maintained

Stock counts

• Manage the verification team to ensure weekly and monthly stock counts are executed within the related % error KPIs on time.
• Investigate stock variances accordingly
• Manage the finalization of the stock counting process to ensure stock adjustments are made timeously

Purchase order management

• Delegate daily workflow and manage the store operational team to expedite outstanding purchase orders through engagement with the
• Procurement Specialist, suppliers, and item end-users to meet delivery dates
• Guide prioritizing orders based on the business needs and supplier evaluation to maintain OTIF targets

Working capital management

• Optimize inventory holding by ensuring obsolete inventory is identified and flagged for provision planning with Finance

Leading teams

• Prioritize work and manage time to ensure a steady output to meet internal and external deadlines.
• Allocate workflow and manage the Inventory/Stores operational team’s activities
• Control the documentation flow to ensure a smooth flow of documents between maintenance, operations, and support services. Troubleshoot and resolve any issues that may exist with any of the stakeholders.
• Assist with the preparation and analysis of various reports that accurately measure the performance of the inventory management system based on the set KPIs
• Assist with the preparation of internal and external audits that are being carried out

HSE

• Morning Briefings: Conduct safety briefings at the beginning of each workday to highlight potential hazards, discuss safety measures, and reinforce the importance of adherence to safety protocols.
• Risk Assessment: Thorough risk assessments are conducted to identify potential hazards around the material stores and implement effective control measures.
• Site Audits: Regularly inspect the Stores to monitor safety compliance, identify potential risks, and address any safety concerns promptly