Reporting and Compliance Officer

SUMMARY:
A dynamic skills and development company in Pretoria East is looking for a motivated Reporting and Compliance Officer to join their team in January/February 2025. In this role, you will collaborate closely with the Director of Finance to implement the compliance work plan, ensuring robust control systems and efficient management of administrative processes.

POSITION INFO:
Requirements:

• Degree in accounting or internal auditing
• At least 3 years experience in auditing
• Understanding and working knowledge of project management
• Good organisational skills and understanding of financial monitoring and administration and accounting systems
• Experience in developing internal control tools and working papers
• Knowledge of general accounting procedures and principles
• Understanding and working knowledge of project management
• Experience in developing internal control tools and working papers
• Fluent English verbal and written communication skills
• Computer literacy: MS Office especially Outlook, Excel and Word and financial software packages, preferably Acumatica
• Must be a motivated team player who can work under pressure, and has an enthusiastic and ‘hands-on’ approach to the job
• Willing to travel to other offices that is located in Dakar, Addis, and Nairobi

• Design and implement an annual work plan to ensure reliable control systems, compliance with legal and regulatory requirements, and effective record keeping
• Execute testing, investigate policy violations, provide structured reports, maintain a compliance risk register, and implement a compliance communication programme
• Review donor contracts in collaboration with Finance management, track corrections, and ensure accurate reporting
• Manage and present during pre-funding organisational capacity checks, including the collation of necessary data and documents
• Compile financial reports with explanations for significant variances
• Maintain and organise donor and finance-related documents on the intranet
• Oversee the credit card process, including statement distribution, PO receipt review, and compile monthly reports with balance sheet reconciliations
• Manage petty cash floats, process transactions and conduct monthly reconciliations and cash counts
• Maintain a tax calendar, review regional office tax calculations and filings, and ensure compliance with tax authority requirements, including obtaining tax clearance certificates
• Obtain input from the Audit Committee and Excom of areas of concern to be considered for the work plan
• Ensure that the work plan and the company complies with all legal and regulatory requirements regarding all financial transactions
• Ensure that record keeping meets the requirements of auditors and governmental agencies
• Identify potential compliance vulnerability and risk areas and build the work plan to address these
• Execute the work plan testing at the specific offices
• Investigate alleged violations of rules, regulations, policies, and procedures
• Provide a structured report based on the testing performed, setting out the work plan area, testing, results, and possible improvements
• Obtain management comments on the findings and track and report on implementing corrective actions
• Maintain the compliance risk register and report issues to the Audit Committee and Excom
• Institute and maintain an effective compliance communication program, including use/awareness/understanding of compliance policies and procedures
• Internal Compliance: Donor management & organizational capacity reviews
• Identify and select donor contracts to review after discussions with the Finance management
• The contract, contract summary, and reporting must be considered, and notes must be sent to the grant officer and programme
• The corrections must be tracked and reported on
• Manage and present the company during all prefunding organizational capacity or eligibility checks conducted by donor partners, including collation of necessary data and documents required by the reviewer
• Compile Core and Mansupport financial reports
• Compile consolidated variance report summary and obtain explanations for variances above 10%
• Responsible for the upkeep and filing of donor and finance related documents on the intranet
• Manage the Credit Card process, from distributing the statements to reviewing the PO receipts
• Compile monthly reports, including the Lost slips for Excom
• Perform relevant balance sheet reconciliations
• Process and execute follow-up actions
• Manage petty cash floats and ensure proper safeguarding of cash
• Receive requests from staff
• Maintain the Payment Register/Staff Logbook for cash issues
• Process the transactions in the relevant cashbooks and perform the monthly reconciliations and cash count
• Reimburse the cash floats and deposit cash as needed
• Maintain a tax calendar to show the different types of taxes and the reporting dates
• Review the regional office`s tax calculations and filings: Withholding Tax and ensuring that payments are made
• Tax Exemptions: Ensuring filing is done with the relevant tax authority and ensuring regional finance facilitate and obtain Tax Clearance Certificates
• Review and respond to assessments and notices
• Ensure CIPC filings are done annually
• Obtain the Tax Clearance certificates
• VAT: Extract reports and perform VAT reconciliation, compile VAT201 and file with tax authority, process payments and refunds, investigate and respond to queries
• Employees Tax: Review calculation and ensure filing is done with the relevant authority, monitor statement of account to ensure that payments are made and refunds are received
• Corporate Tax: Prepare provisional tax computation and file with the tax authority, process payments and refunds, investigate and respond to queries & prepare income tax schedules
• 18A Donations: Prepare the donations receipts, maintain a register of receipts and perform filing on SARS
• Maintain annual work plan
• Attend performance dialogues with immediate supervisor
• Complete performance appraisal documentation and attend performance appraisal meetings
• Undertake and implement agreed-upon training
• Ensure handover documents are prepared
• Review Finance Policies and Procedures