Records Management Specialist

SUMMARY:
Must have a Degree or equivalent

POSITION INFO:

Job Scope:

• To manage the effective and appropriate management of records from their creation, right through to their eventual disposal, through the following:
• The design, implementation and administration of record systems and related information services, to support efficient access, movement, updating, storage, retention and disposal of files and other records.
• The assessment, development, communication, implementation, monitoring and reporting on Records/Information Management policies, processes, and procedures.
• The coordination and overseeing of the transfer of records to the Offsite Storage Facilities Provider.
• Ensuring that records and information required for the operational management are readily available, trusted and consistently accurate.
• Performing all tasks related to the purpose of this role, as required and delegated.

Key Responsibilities

• Records Management Policy Development and Implementation
• Records Management Maintenance and Control
• Records Management Archiving
• Records Management Reporting
• Stakeholder Relationship Management
• Teamwork and Self-Management

Education and Qualifications:

• Bachelor’s degree or equivalent (NQF level 7) in relevant field, for example office management, library science, archives
• Post-graduate degree or equivalent (NQF level 8 or 9) in relevant field management, financial management, social or natural sciences

Experience:

Seven years'' experience working at a senior level in a document and records management or related environment.

Experience in setting up and implementing a document and records management system

Identifying general user training requirements, facilitating training and developing/updating training material