Reconciliations Administrator - Collective Investment Schemes (6-month contract)

SUMMARY:
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POSITION INFO:

The role primarily focuses on performing reconciliation processes for cash, asset positions, and trade processing, as well as managing exceptions, conducting investigations, and escalating issues when necessary.

Key Responsibilities:

1. Reconciliation Process: Ensure that reconciliations for cash, asset positions, and trade processing are done accurately. This includes investigating and resolving item breaks, escalating issues when required, and ensuring all entries are matched and discrepancies are addressed.

2. Compliance and Risk Management: Adhere to relevant policies, processes, procedures, and regulations to mitigate risk, maintain consistency, and meet regulatory requirements.

3. Investigation and Reporting: Investigate causes of reconciliation breaks, liaise with stakeholders to gather information, and generate reports for clients or internal teams. The role involves using tools like Intellimatch, BizWise, and MS Office for system-related tasks and reporting.

4. Continuous Improvement: Evaluate processes, systems, and procedures to identify opportunities for improvement in the reconciliation workflow and efficiency.

5. Client and Stakeholder Engagement: Collaborate with internal and external stakeholders to resolve issues and provide information about unmatched items.

6. Training and Mentorship: Provide guidance to new team members to build their skills and enhance team capability in performing operational tasks.

Qualifications:

• Education: A Diploma or Degree in Finance and Accounting is required, with a preference for a First Degree.

• Experience:

  • 1-2 years of knowledge in financial instruments and relevant experience in the Collective Investment Schemes (CIS) industry.
  • Experience with reconciliation systems and processes.
  • Knowledge and experience with MS Office programs and relevant systems (fund accounting and reconciliation).

Behavioral Competencies:

• Strong attention to detail, problem-solving abilities, ability to adapt to change, and proficiency in following procedures.
• Good communication skills and the ability to work collaboratively in a team.

Technical Competencies:

• Cash Reconciliation: Proficiency in ensuring physical cash reserves are accurately reflected in financial records.
• Reconciling Financial Records: Proficiency in ensuring synchronization between financial entries across multiple systems.
• Data Analysis: Ability to interpret and analyze data, generating reports for use by other teams or clients.
• Operations Risk Management: Ability to manage exceptions, mitigate risks, and ensure compliance with operational processes.