Quality Systems Administrator

SUMMARY:
We are seeking a Quality Systems Administrator for the Pinetown, Durban area in KZN.

POSITION INFO:
Key Performance Areas:

• Maintain compliance to IATF 16949, ISO 9001, ISO 14001 management system, regulations, legal requirements & ISO standards including Occupational Health & Safety regulations / requirements
• Internal auditing to IATF 16949, ISO 9001, ISO 14001 requirements
• Non-conformance notes– root cause analysis / problem solving / verification
• Costing of non-conformance notes and reports
• Conduct customer survey
• Identify training requirements and setup / conduct training as necessary
• Maintain and monitor SHEQ control standards / compliance and document system
• Revising documents as and when required
• Product audits
• Generate PSW’s / PPAP
• Local and import claims
• Claims upliftment notes
• Monitoring of credit notes
• Generating Hold report and chair hold meetings
• Invoicing (stock control)
• Opening of ‘hold’ codes
• SHE / First Aid / Firefighting Representative
• Chair the health and safety meeting with SHE Representatives
• Generate SHEQ Management Review reports
• Test colour material with the use of an Elcometer & Erichsen Pint Borer and generate report

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Excellent computer proficiency (MS Office – Word, Excel and Outlook)
• Must have Senior certificate
• IATF 16949 (2016), ISO 9001 (2015) & ISO 14001 (2015) certification
• ISO 19011 (2018) Auditing Management Systems certification
• Legal Compliance certification
• PFMEA, APQP, PPAP, MSA & SPC certification will be of advantage
• Must be able to use measuring equipments
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• 2-3 years SHEQ experience

• Perform internal audits for IATF 16949 & ISO 14001 as per the internal audit schedule, compile the audit report and all findings to be raised and issued to the relevant departments for corrective actions
• Update and maintain all documentation to IATF & ISO as required
• Monitor the holding bay and reject area
• Generate report for review at the hold meeting
• Compile, cost and submit all local & import claims
• Claims feedback to be monitored on a daily / weekly basis
• Receive offers from suppliers and compile reject notification forms and issue to sales, liaising with the supplier and closing off of claims
• Receive credit notes from Suppliers, update system and address in Hold meeting
• Stock control (invoice out) material scrapped in hold meeting for required locations
• Carry out training as / when required and maintain, update all training records as needed
• Conduct product audits on a daily / weekly basis
• Generate PSW’s / PPAP when required by the customer
• Analyse non-conformance notes for root cause, problem solving and verification of implemented corrective & preventive action
• Costing of NCN report, statistical analysis compiled and given to the Quality Manager
• Email customer feedback on a yearly basis and the rating will be given to the Sales Manager
• Assist with the development and implementation of IATF 16949, ISO 9001, ISO 14001 and Occupational Health & Safety requirements
• Conduct and record SHEQ Risk Assessment
• Chair the health and safety meeting with SHE Representatives and report all concerns to the Quality Manager
• Compile SHE reports for Management Review
• Maintain compliance with all company policies and procedures, regulatory / legislative requirements to quality, environmental and health and safety
• Raise and problem solve non-conformance notes for internal errors as per non-conformance procedure QAG 10-02 and ensure closing off the non-conformance note
• Request sample of colour material (every shipment), conduct test and generate report
• Assisting with any ad hoc duties as required to ensure the effective operation of the Quality Department and of The Company as a whole
• You are required and expected to, as per the provisions of section 14 of the OHS Act 85 of 1993