Property and Maintenance Manager

SUMMARY:
A very exciting and ambitious Property/ Asset Management company is on the lookout for an experienced Property and Maintenance Manager to join the team. This role requires looking after a portfolio of 13 newly acquired properties.

CPT | Permanent | On-site | R 40 000 to R 45 000 CTC pm

POSITION INFO:
The Property & Maintenance Manager will be responsible for the timeous execution of all aspects relating to the day-to-day operational functions of the properties owned by the company and all subsidiaries

Roles & Responsibilities:

• Day to day property management of a portfolio of properties owned by the company and its subsidiaries (known as the portfolio)
• Dealing with all property maintenance requirements on the portfolio
• Dealing with day-to-day tenant queries relating to building operations
• Managing all building contractors / suppliers working on the portfolio
• Conduct all incoming and outgoing inspections when tenants move in or out of the portfolio (In collaboration with the Leasing Manager/s who will assist with ingoing inspections on new lets where required)
• Management and quality control of tenant installations and approval of payment authorizations prior to payments being processed by head office
• Ensure all portfolio plant and equipment are serviced within the required time frames, within budget, and within annually scheduled requirements
• Manage all supplier contracts (SLA’s) ie: lifts, security, cleaning, utility management and ensure that they are delivering the required services as per the service level agreements;
• Manage insurance claim processes on behalf of the company
• Ensure the portfolio is compliant to all required legislation at all times (including OH&S Act) as well as management of ASIB related insurance requirements
• Ensure the portfolio is always in a neat and clean state and in a state of good repair
• Directly manage and train all / any maintenance managers, building managers, and parking management staff on the portfolio
• Manage the preparation of all property related creditor payments due by the company and / or its subsidiaries in compliance with the approved credit control system
• Keep record of all annual service requirement items relating to the portfolio (ie: fire, lift, air conditioning related items
• Timeous and courteous (professional) day to day communication with all tenants in the portfolio
• Regular report back to management on the status of the portfolio and bring to the attention of management any items that need urgent attention or intervention relating to the portfolio
• Always ensure that pro-active maintenance management is conducted on the portfolio and advise the management of areas that may be high risk or require greater care across the portfolio
• Ensure that all buildings are fitted with correct disclaimer and indemnity boards at all times
• Provide various property & maintenance reports to Group Operations & Maintenance Manager, Asset Manager, and COO and/or CEO as and when required
• Preparation and input on the annual expense budget, control of the monthly expense budget, and monthly reporting on major budget variance items (budget vs actual)
• Preparation and execution of tendering processes amongst suppliers
• Work closely with the acquisitions & disposals team, lease administration, and portfolio management team when the company acquires new assets to prepare for the take on the asset(s) and all related functions that come with such a process
• Ensuring a fair and robust procurement process to ensure that the company is achieving the best pricing possible from its suppliers
• Joint management of all building floor plans (interaction with Portfolio Managers, Lease Admin Managers & Leasing Managers) to ensure that information is correct
• All other duties which may be reasonably expected by the Company, relating to your position as Property & Maintenance Manager
• Full compliance with the company employee policy

1. Group Operations & Maintenance Manager
2. Asset Manager
3. Chief Operating Officer

1. Building Managers
2. Company employed Site Staff