Property Development Assistant - Property

Recruiter:

Prostaff Holdings

Job Ref:

PS010389/SH

Date posted:

Wednesday, December 11, 2024

Location:

Johannesburg, South Africa

Salary:

Monthly

SUMMARY:
A well-established property development company requires an organized and self-driven individual to join their growing team to support their day-to-day operations and ensure all projects are managed effectively and completed on time as per the clients’ specifications.

POSITION INFO:
Minimum requirements for the role:

A matric and previous experience in a similar administrative role, preferably in the property development or real estate industry is preferred but not essential for this role.
Previous experience having worked on Google Spreadsheets is preferred.
Previous experience working on Xero Software is an advantage but not essential for the role.
Ability to effectively manage multiple tasks and prioritize workloads.
Strong attention to detail and high levels of accuracy.
Excellent communication skills, with the ability to liaise effectively with suppliers, tenants, and internal team members.
Good organizational and time management skills.
Ability to work independently and as part of a team in a fast-paced environment.
Basic understanding of property development processes is an advantage.

The successful candidate will be responsible for:

Ordering and collecting items and stock from suppliers in accordance with project timelines.
Ensuring items are properly recorded and delivered to the appropriate project sites.
Maintaining accurate logs of all stock received and inventory updates.
Logging and maintaining all receipts, invoices, and purchase records using google spreadsheets.
Ensuring accurate and timely updating of financial documentation for purchases.
Assisting with the compilation and organisation of documents related to property purchases for submission to conveyancers, legal teams, and other relevant parties.
Regularly updating and maintaining project trackers on google spreadsheets.
Monitoring project timelines, costs, and other key metrics to ensure progress is on track.
Providing project updates to management, identifying any risks or issues that may require attention.
Serving as the primary point of contact for all tenants, addressing their concerns, providing updates, and facilitating communication between tenants and management.
Responding to tenant queries in a professional and timely manner.
Coordinating any necessary repairs, maintenance, or service requests with the appropriate parties.
Preparing invoices for goods and services rendered, ensuring all details are accurate.
Submitting invoices for management approval and ensuring timely processing for payments.
Assisting with the processing of staff salary and wage payments.
Attending team meetings, taking clear and comprehensive notes.
Ensuring follow-up on any tasks or actions arising from meetings.

Salary package, including benefits, is highly negotiable depending on experience gained.

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