Project Manager

SUMMARY:
Position Summary
Responsible for costing, estimating, planning and overseeing multiple projects from initiation and development to execution and follow-up, and ensuring best value is obtained for the successful project management

POSITION INFO:
Key Accountabilities/ Principal Responsibilities

Primary Duties
Set project goals and deliverables based on client need, client long term strategy, legislation, best practice and efficient business solutions
Ensure budgeting and costing, estimating and planning of project
Ensure project meets milestones within timeframes, quality, cost requirements
Manage projects to ensure client value, client retention, contained risk and project profitability
Review projects and develop new strategies based on previous experience
Manage multiple projects simultaneously
Prepare draft Document Control Standard Operating Procedures for physical and online submissions for Acquisitions, Disposals, Exchanges, and Demolitions
Optimization of processes
Maintain risk register
Recording programme management processes
Prepare draft Standard Operating Procedures and a draft responsibility Matrix between various Directorates within DOI for requests and filing for Acquisition’s, Disposals, Exchanges, and Demolitions
Develop reports, dashboards, monitoring systems and processes
Draft manual on principles of Property Management for Acquisitions, Disposals, Exchanges, and Demolitions

Secondary Duties
Manage Project
Client liaison
Develop scope of works and detailed specification
Communicate project plan with relevant stakeholders
Monitor and manage the project progress and budgets
Retain and develop client relationships

Manage Budget
Compile scope of works accordingly
Prepare costing of assigned resources to each phase of the project
Invoice all projects monthly in accordance with contractual agreements
Identify and re-negotiate fee costs as soon as the need arises
Manage “scope-creep” out of scope work
Manage budgets against projected costs
Provide financial report to relevant stakeholders

Manage Risk
Identify, mitigate and manage risk
Initiate and manage decisions on behalf of the Client and Business during project execution.

Quality Management
Manage contractors, to deliver high quality, high value, professional product service
Ensure legislation, and policies and procedures are strictly adhered to and implemented
Implement Management protocols to ensure and manage productivity
Ensure project is in accordance with FMS QMS policies
Reports
Report on project status to relevant stakeholders
Manage client and contractor minutes and correspondence

Contracts Management
Familiarize with JBCC, COIDA, NEC, FIDIC, GCC, Contracts
Ensure strict adherence to contracts.
Manage client and contract queries in accordance with the contract

Business Development and Sales
Identify business opportunities by identifying prospective clients and evaluating their position in the industry, researching and analyzing sales option.
Serve as Company representative attending industry events such as SAPOA and FM Conference
Network at these events, obtain business cards, look for business opportunities
Use personal network of contacts in the industry to identify potential business/project opportunities
Develop, manage and maintain sustainable relationship with the client necessary to achieve Company goals through arranging meetings, researching and recommending new opportunities
Develop and present proposals and compile and submit tenders
Act as Professional point of contact to clients on all Quantity Surveyor projects

Key Skills and Experience
Grade 12
Diploma / Degree in Built Environment field
Min 2-3 year Project Management experience on multiple projects
Understanding of building contracts and implementation therefrom
Project planning
MS Project
Understanding and Interpretation of plans and specifications
MSOffice with strong Excel knowledge
Computer literate
Good understanding of applicable Legislative requirements
Good understanding of Department of Infrastructure Acquisition and Disposal processes.

People and Management Skill
Strong administrative skills
Project management and critical path / chain programming ability
Business built environment and analytical skills
Ability to manage contractors in line with agreed contracts
Ability to manage cultural diversity across all levels
Customer focused
Good people skills
Ability to communicate on high level in both verbal and written format
Ability to take control of situations
Ability to work under pressure
Deadline driven
Strong negotiation skills
Ability to create and maintain budgets
Self-motivated
Integrity and honesty
Planning and management
Improved efficiency
Ability to transfer knowledge
Good leadership skills
Ability to manage conflict
Basic understanding of Employment Equity and OHS
Ability to adapt to working structure
Ability to create budgets
Facilitation skills

Key result areas
Understand Project Management role of reporting to the business and client
Understand role of managing own outputs to ensure outputs are aligned with business requirements
Understand consolidation with various disciplines within the organisation to ensure success of project
Understanding that detailed feedback and communication is critical to success of the project

Additional Responsibilities and Skills
The employee acknowledges that all duties performed will reflect on the brand and will directly impact the business as well as product provided. The employee will thus act in a professional manner at all times and ensure necessary steps are taken to mitigate risks to the business and deliver and outstanding quality project to the client

Interested? Submit your CV now.

All vacancies advertised by AFMS Group are in full adherence to South African labour legislation, including the Employment Equity Act, Labour Relations Act, and Basic Conditions of Employment Act.

We strive to create an inclusive workplace that values diversity and welcomes applications from all qualified individuals, regardless of race, gender, disability, or any other protected characteristic.

Our recruitment process is fair and equitable, focusing on the qualifications, skills, and experience that are relevant to each role. We ensure that all candidates are treated equally, and no discrimination will be tolerated.

By submitting your application, you consent to the processing of your personal information in accordance with the Protection of Personal Information Act 2014 (POPIA) for recruitment and hiring purposes.

For information on AFMS Group, including more information on our company culture, visit our website at />
Please note, relocation costs will not apply.

If you do not hear from us in 14 days, consider your application unsuccessful.

Applications to be addressed to Matthew Toontjies: -solutions.co.za

Closing Date for applications: Thursday, 20 March 2025, by 16h00