Project Coordinator Umhlanga Rocks

SUMMARY:
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POSITION INFO:

Position Overview:

The Project Coordinator will be responsible for planning, executing, and finalizing projects according to deadlines and within budget. This includes acquiring resources and coordinating the efforts of team members and third-party contractors or consultants to deliver projects according to plan. The Project Coordinator will also define the project’s objectives and oversee quality control throughout its life cycle.

Key Responsibilities:

1 Project Planning and Management

2 Develop and maintain comprehensive project plans that align with organizational goals.

3 Coordinate project activities, resources, equipment, and information.

4 Ensure that projects are delivered on time, within scope, and within budget.

5 Monitor and track project progress and handle any issues that arise.

6 Communication and Coordination:

7 Act as the primary point of contact for project stakeholders.

8 Prepare and deliver project status reports, proposals, requirements documentation, and presentations.

9 Foster a collaborative working environment by liaising with project team members, management, and external stakeholders.

10 Update Internal Communication Plan on a weekly basis

11 Resource Management:

12 Identify and manage project dependencies and critical path.

13 Coordinate resource availability and allocation.

14 Assist in staff and volunteer training, as needed, for project-specific tasks.

15 Documentation and Reporting:

16 Maintain comprehensive project documentation, plans, and reports.

17 Track project performance, specifically to analyze the successful completion of short and long-term goals.

• Report and escalate issues to management as needed.

• Quality Assurance:

• Conduct project evaluations and assess results.

• Ensure adherence to all regulatory and compliance requirements.

Qualifications:

• Bachelor’s degree in project management, business administration, or a related field.

• Proven experience as a project coordinator or in a similar role.

• Knowledge of project management tools and methodologies.

• Excellent communication and interpersonal skills.

• Strong organizational and multitasking skills.

• Ability to work independently and as part of a team.

• Proficiency in Microsoft Office Suite

Preferred Qualifications:

• Experience working in a nonprofit organization.

• Certification in project management (e.g., PMP, CAPM).

Working Conditions:

• Some travel may be required for project-related meetings or events.

• Flexibility to work outside standard hours as necessary.