Project Coordinator (Finance - 12 Months Fixed Term Contract - Wits WCR)

SUMMARY:
-

POSITION INFO:

Main purpose of the job:

• To work closely with the Head of Department (HOD), finance team, clinical operations teams and external stakeholders to ensure accurate financial reporting on all clinical trials and financial success of Wits Clinical Research

Location:

• WCR Parktown – Johannesburg

Key performance areas:

• Manage invoicing processes related to clinical trials with the WHC finance team
• Ensure timely payments to vendors, investigators and other trial related entities
• Ensure that invoicing for all trials is done within 90 days of a service being complete
• Reconcile accounts and resolve discrepancies in billing and payments
• Assist with debtors’ recovery when required
• Liaise with external partners, including CROs, sites, financial institutions to ensure successful invoicing & payments
• Provide financial training and guidance to team members as needed
• Monitor and track clinical trial expenses against the approved budget
• Prepare regular financial reports for accruals/invoicing for senior management
• Ensure timely and accurate financial reporting to internal and external stakeholders
• Work closely with clinical teams to align financial and budgets specific to a trial
• Ensure compliance with financial regulations and internal policies
• Identify and mitigate financial risks associated with clinical trials when appropriate
• Assist in audits and monitor visits for financial inspections by sponsors
• Work closely with clinical teams to align financial and budgets specific to a trial
• Provide financial training and guidance to team members as needed

Required minimum education and training:

• Relevant Diploma or Degree in Finance /Accounting

Required minimum work experience:

• Minimum 3 years’ experience in a research environment with project and finance administration experience

Desirable additional education, work experience and personal abilities:

• Strong analytical and problem-solving skills
• Proficiency in financial software and Microsoft Office Suite (especially Excel)
• Excellent organisational and time-management skills
• Ability to work independently and as part of the team
• Pro-active and adaptable
• Able to work under pressure and adhere to deadlines
• Self-motivated, able to work independently and as part of a team
• Experience working in a research environment
• Ordered and systematic with strict compliance to protocols
• Tactful, respectful and maintain confidentiality
• Strong communication and interpersonal skills
• Ability to operate in a pressurized environment
• Maintain diplomacy and confidentiality

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 06 September 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

NB! This job is now closed. You can apply for other jobs by uploading your CV.