Project Coordinator

SUMMARY:
Leading and well known equipment supplier based in KZN requires an experienced Project Coordinator.

POSITION INFO:
Matric and computer literacy
Business / Projects Certificate or Diploma or Degree
Minimum of 4 -5 years projects experience is required

DUTIES

• Reporting to the Head of Customer Service, the Project Coordinator is responsible for quoting, planning, executing, monitoring, controlling, and closing out projects
• Quoting and completion of Project related Tenders within the given deadlines.
• Take ownership of any project given.
• Complete projects by organizing and controlling project elements.
• Ensure that all projects comply too the safety and health working environment policies and are fully compliant with relevant legislation
• Participating in tender process i.e. design, submission and review
• Prepare, maintain and monitor Project Cost calculations.
• Supply and assist Management with Sales forecasts based on the Tenders handed in.
• Control and arrange for signing off on contracts
• Ensure Project targets and deadlines are met.
• Overseeing all incoming and outgoing project documentation
• Managing relationships with clients and stakeholders
• Develop project objectives by reviewing project proposals and plans; conferring with management.
• Designing risk mitigation plan
• Coordinate internal resources by identifying project phases and elements; reviewing bids from contractors.
• Determine project specifications, customer requirements, performance standards and then to prepare costing estimates.
• Leading Project planning sessions and maintain project schedule by monitoring project progress; coordinating activities; resolving problems.
• Managing project progress and adapt work as required
• Control project costs by getting the right expenditures approved; administering contractor contracts.
• Conducting project review and creating detailed reports for executive staff
• Prepare project status reports by collecting, analyzing, and summarizing information and trends; recommending actions.
• Maintain safe and clean working environment by enforcing procedures, rules, and regulations.
• Maintain product and company reputation by complying with local and international regulations.
• Optimizing and improving processes and the overall approach where necessary
• Securing growth opportunities and initiating new projects
• Work non-standard working hours if required
• Assist Customer Service with additional duties where required
• Qualifications in Project Management or exposed to project management

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