Project Administrator (12 Month FTC )

SUMMARY:

JOB PURPOSE:

The project administrator will be providing administrative support, coordination, and assistance across various project activities to ensure efficient project execution and delivery within stipulated timelines and budgets.

QUALIFICATIONS:

• Minimum National ...
  
  

  POSITION INFO:
  

  JOB PURPOSE:

  The project administrator will be providing administrative support, coordination, and assistance across various project activities to ensure efficient project execution and delivery within stipulated timelines and budgets.

  QUALIFICATIONS:

  • Minimum National Diploma Qualification in Office Administration / Public Administration or a related field
  • Proven experience in project administration, preferably in the development or construction sector.
  • Proficiency in Microsoft Office suite and project management software.
  • Excellent organisational and time management skills.
  • Strong attention to detail and accuracy.
  • Ability to work effectively in a fast-paced, dynamic environment.

  EXPERIENCE:

  • Minimum of 2 to 5 years’ experience in a position undertaking similar work as outlined in the scope of work and deliverables. 
  • Demonstrated ability to manage multiple tasks and priorities effectively.
  • Strong interpersonal and communication skills.
  • Ability to work collaboratively in a team environment.
  • Knowledge of project management principles and practices.
  • Adaptability and flexibility to changing project requirements and priorities.
  • Proficiency in project administration tools and software.
  • Understanding of procurement processes and contract management.
  • Knowledge of financial management principles.
  • Research and analytical skills.
  • Report writing and documentation skills.
  • Assist in the preparation, organisation, and maintenance of project documentation, including contracts, reports, and correspondence.
  • Coordinate meetings, workshops, and project-related events, including scheduling, venue booking, and preparation of meeting materials.
  • Facilitate communication and collaboration among project stakeholders, including government agencies, private sector partners, and community representatives.
  • Maintain project schedules and calendars, tracking key milestones, deadlines, and deliverables.
  • Support financial management activities by tracking project expenditures, processing invoices, and preparing financial reports.
  • Conduct research and gather data on relevant topics to support project planning and decision-making.
  • Provide logistical support for project team members, including travel arrangements, accommodation bookings, and equipment procurement.
  • Assist in monitoring project progress, identifying risks and issues, and recommending corrective actions as necessary.
  • Perform other administrative tasks and duties as assigned by the Project Manager or project leadership.
  
  
  

   

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