Production Project & Costing Coordinator/Administrator

SUMMARY:
Have you assisted a Project Manager managing the full process from customer enquiry, costing management / invoicing, confirmation of order, to final delivery of finished product. 

A confident individual is required for client liaison.  Must be proficient in excel (Intermediate level) for costing and budgeting purposes.

We require your deadline driven skills, ability to manage processes one step ahead of the Project Manager with excellent attention to detail.
 
After training position will be hybrid, 3 days in office in Cape Town CBD, and 2 days remote.

POSITION INFO:
REQUIREMENTS

• 4-5 years of experience in supply chain, procurement, cost estimation, or project coordination
• Experience in interpreting design briefs and developing production specifications
• Proficiency in Microsoft Excel and project management tools
• Strong analytical skills with experience in budgeting and cost control
• Experience in preparing client landed cost estimates and quotations for projects
• Ability to work with international suppliers and manage multiple tasks
• Comfortable working across different time zones
• Excellent organizational and communication skills
• Knowledge of shipping processes is advantageous
• Experience with Adobe Illustrator is advantageous

• Production & Supplier Coordination
• Track manufacturing progress at partner factories in China
• Communicate with suppliers to ensure production timelines are met
• Report on production delays and assist in resolving bottlenecks
• Client Design Brief & Specification Development
• Assist in interpreting client design briefs for various projects
• Work with the Project Manager to translate design requirements into clear production specifications
• Ensure specification briefs are accurately documented and communicated to suppliers
• Cost Estimation & Client Quotations
• Prepare cost estimates and quotations to clients based on project requirements
• Analyse budget allocations and production costs to ensure cost efficiency and competitiveness
• Assist in negotiating pricing with vendors while maintaining margins
• Purchase Order & Documentation Management
• Process and manage purchase orders (POs) to vendors accurately and efficiently
• Ensure all necessary documentation and approvals are completed
• Maintain organized records of transactions, cost breakdowns, and supplier agreements
• Project Coordination & Reporting
• Assist in tracking project timelines and milestones in coordination with the Project Manager
• Prepare reports on production status, costs, and supplier performance
• Document issues, resolutions, and opportunities for process improvement