Procurement and Estimating Officer

SUMMARY:
An engineering firm specialising in the design, supply, and refurbishment of medium to heavy-duty castings, fabrications, and unit equipment is looking for a Procurement and Estimating Officer.
This role involves analysing various proposals and requirements to prepare accurate cost estimates for clients/customers. Attention to detail and data accuracy are crucial.

POSITION INFO:
Key Responsibilities:

• Build and maintain long-term relationships with suppliers & customers.
• Review of customer requirements and requesting compliant quotations from suppliers.
• Placing of orders approved by the Managing Director.
• Compare supplier proposals for price and specifications.
• Estimating & preparing quotations to ensure profitability.
• Maintaining awareness of global currency fluctuations.
• Project / Tender proposals.
• Negotiate with vendors to reduce costs if necessary.
• Preparation of Purchase orders using applicable software.
• Preparation of Job files – ensuring all relevant documentation is included.
• General sales support.
• Filing & General administrative duties – both electronic and hard copy.
• Daily accurate updating of Google sheets (live).
• Resolves discrepancies by collecting and analyzing information.
• Present prepared estimates by assembling and displaying numerical and descriptive information.
• Prepare special reports by collecting, analyzing, and summarizing information and trends.
• Analyzing requirement documents, blueprints and project plans to gain a thorough understanding of the work order.
• Preparing material estimates and cost estimates for the product or service.
• Developing and maintaining relationships with company vendors and contractors
• Managing bids from vendors and contractors.
• Presenting prepared estimates to management and other stakeholders.
• Compiling and recording actual costs.
• Prepares work to be estimated by gathering proposals, blueprints, specifications, and related documents.
• Maintain contact and relationships with private individuals and other organizations.
• Maintain cost database by entering and backing up data.
• Continually update technical knowledge by attending educational workshops and reviewing technical publications.
• Contribute to team effort by accomplishing related results as needed.
• Demonstrate flexibility in an ever changing and improving environment coupled with a positive attitude and a high standard of self-conduct.
• Attend any meetings/training sessions as requested by Management, taking on board any further actions requested.
• Comply with further training/implementation of improvements.
• Co-operate with Management and carry out any duties and responsibilities required to perform the role.

• 3-5 years of experience as a Procurement and/or Estimating Clerk/Officer.
• Matric/Diploma in Procurement, Supply Chain Management or a related field.
• Relevant work experience within Logistics and Supply Chain Management.
• Intermediate to advanced skills in Excel, MS Word, and Industry related software (logistics).
• Attention to detail and data driven.
• Data accuracy is KEY!!
• In depth knowledge and understanding of the RFQ process.
• Keeping abreast of latest industry developments, new technologies, techniques, and best practices in the Engineering Industry.
• Clear criminal record with no convictions.
• Medical fitness certificate.
• Excellent communication skills – both written and verbal.
• Time management skills
• Ability to multitask.
• Team player and willing to provide additional support and assistance to the relevant functions or departments.
• Effective organizational skills.
• Ability to work using own initiative and motivation.
• Demonstrate flexibility in busy times where possible.
• Willingness to adapt to change.
• Strong interpersonal, organizational, and analytical skills
• Excellent communication skills (written and verbal)
• Ability to display a practical hands-on approach.
• Analyse, solve problems & take correct action.
• Customer Focused
• Planning and problem-solving skills
• Ability to multitask, meet deadlines, and work in a fast-paced environment.
• High levels of integrity and confidentiality
• Must be able to work well in teams.