Procurement Supervisor

SUMMARY:
Our client in the FMCG sector is looking for a Procurement Supervisor to join their team in the Ekurhuleni area. Reporting to the Finance and Head of Procurement Executive Manager, the successful candidate will oversee and manage procurement processes and vendor relationships while ensuring compliance with organisational policies and legal requirements. The Procurement Supervisor will be responsible for driving efficient procurement operations, upholding quality and food safety standards, and ensuring adherence to health, safety, and environmental regulations.

POSITION INFO:
Duties and Responsibilities

HSE & Quality:

• HSE Management:
• Manage health, safety, and environmental responsibilities within the department.
• Ensure compliance with OSH Act and organisational standards.
• Identify and address workplace hazards and risks, and report unsafe conditions.
• Enforce standard operating procedures in line with health and safety requirements.
• Quality & Food Safety:
• Ensure compliance with the Foodstuffs Disinfectants and Cosmetics Act and relevant food legislation.
• Implement and improve internal procedures.
• Maintain compliance with the Integrated Management System (IMS).

• Procurement Compliance:
• Ensure procurement processes follow compliance guidelines to mitigate business risks.
  
  
• Supplier Relations:
• Develop and manage strategic supplier relationships.
• Liaise with suppliers to meet business objectives, negotiating terms where necessary.
  
  
• Contracts & Tenders:
• Manage the approval process for contracts and tender submissions.
• Negotiate contract terms including pricing, lead times, and stock-holding.
• Administer contract documentation and maintain contract databases.
• Manage vendor evaluations and compliance with BBBEE regulations.
  
  
• Order Management:
• Oversee operational procurement tasks including order creation, expediting overdue orders, and resolving discrepancies in the purchase cycle.
• Conduct RFQ sourcing and maintain vendor databases.
  
  
• Risk Management:
• Identify procurement-related business risks and implement mitigation strategies.
• Maintain the risk register and test for effectiveness.
  
  
• Capex Management:
• Manage CAPEX orders and provide procurement support for projects.
• Maintain and update CAPEX-related documentation.

• Team Leadership:
• Supervise and guide the procurement team to achieve department objectives.
• Conduct performance management and ensure team alignment with procurement goals.
  
  
• Recruitment & Training:
• Conduct probation reviews and support the development of team members through training and coaching.

• Reporting:
  • Compile and present procurement reports for internal and external stakeholders.
    
    
• System Improvement:
  • Review, analyse, and improve procurement systems and processes to drive efficiency and compliance.

• Matric.
• Tertiary qualification in procurement or relevant.
• 3 – 5 years experience in a related role within the food manufacturing environment.
• Procurement Process Expertise.
• SAP Systems Capability.
• Contract & Vendor Management.
• BBBEE Compliance & Knowledge of Supply Chain Logistics.
• Understanding of Food Safety & HACCP Principles.
• Customer Focus & Service Orientation.
• Accountability & Decision-Making.
• Teamwork, Team Building & Conflict Management.
• Communication & Problem-Solving Skills.