SUMMARY:
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POSITION INFO:
Overview
Our client in the automotive industry is seeking a Procurement Specialist to join their team. The successful incumbent will procure, monitor, control, and conduct spend analysis.
Minimum Requirements
- Grade 12/Matric
- National Diploma in Supply Chain Management
- Minimum 5 years’ experience in a similar role.
- Working knowledge of Automotive standards (PPAP, APQP etc.)
- CIPS level 5/ level 6 will be advantageous
Job Responsibilities
Procurement Management
- Ensure integrity and transparency in supplier management and sourcing.
- Participate in the vendor approval process on SharePoint.
- Assist in supporting and identifying procurement synergies with central procurement and opportunities to become more efficient.
- Facilitate cross-functional & cross plant communication forums to seek synergies and benchmarks.
- Implement continuous improvement activities with suppliers to achieve supply-base management targets.
- Identify negotiation opportunities (cost benefits and terms and conditions).
- Research and benchmark procedures, processes, and practices.
- Actively identify cost savings/avoidance opportunities using spend analysis, cost categorization, vendor categorization, LPP’s, CBD’s etc.
- Management and control of item master and creation of item codes with correct allocations to GL expense.
- Project buying and coordination of bought-out parts according to customer project milestones.
Control Milestones
- Achieve agreed targets and work within agreed deadlines in line with procurement objectives.
- Assist in the management of supplier contract amendments process.
BBBEE
- Optimise BBBEE spending through the identification of ED and SD suppliers.
- Create an awareness internally for end-users to use BEE vendors.
- Provide support in reporting of BBBEE procurement spend.
- Assist in the coordination and collection of BBBEE evidence for company certification.
Tenders and RFQ’s
- Compile and submit Request for Tender / Request for Quotation documents to identified suppliers.
- Compile tender evaluation reports for presentation to the tender Committee with recommendations and supporting information.
- Evaluate tenders by coordinating input from all role players to facilitate the adjudication process.
- Participate in the tender adjudication process according to the company procedure.
- Analyse quotes and make recommendations conduct supplier evaluations to determine whether suppliers can fulfill requirements.
- Negotiate terms and conditions within agreed mandates (Price, Quality, Delivery conditions, payment terms, etc.)
Key Material Trend Analysis
- Maintain and update material standards where applicable.
Supplier Evaluations
- Assist the factories with the resolution of supplier problems (quality, supply, etc.)
- Review key supplier performance (audits and supplier visits) and compile supplier reports.
- Identify opportunities for improvements with suppliers.
- Maintain and develop suppliers to add value by, targeted value-added projects, substitution, and aggregation of purchase value engineering.
- Chair supplier/end-user meetings to maintain strategic supplier relationships.
- Assist in the design of the supplier audit matrix; implement, maintain, and manage.
Financial Control
- Participate in the audit process.
- Adhere to financial policies and procedures.
- Protect company assets (working capital & fixed assets).
- Detect and prevent fraud.
- Promote good corporate governance.
- Monitor and control consumables working capital.
Policies and Procedures
- Maintain procurement policies, procedures, protocols, work Instructions, codes of practice, etc.
- Roll out and control procurement processes.
- Ensure implementation and compliance of procurement policies and procedures.
Customer Relations
- Maintain and improve relationships with procurements customers.
- Identify opportunities for improvements with customers.
Supplier Relations
- Maintain and improve relationships with suppliers.
- Maintain the vendor performance management system.
- Ensure improvement in vendor performance and compliance with company requirements.
- Maintain and improve relations with suppliers.
Reporting
- Procurement KPI’s.
- Review open orders report
- Review open requisitions.
- Status report on contracts/catalogue progress
- Monthly spend analysis.
