Procurement Specialist

SUMMARY:
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POSITION INFO:

Overview

Our client in the automotive industry is seeking a Procurement Specialist to join their team. The successful incumbent will procure, monitor, control, and conduct spend analysis.

Minimum Requirements

• Grade 12/Matric
• National Diploma in Supply Chain Management 
• Minimum 5 years’ experience in a similar role.
• Working knowledge of Automotive standards (PPAP, APQP etc.)
• CIPS level 5/ level 6 will be advantageous

Job Responsibilities

Procurement Management

• Ensure integrity and transparency in supplier management and sourcing.
• Participate in the vendor approval process on SharePoint.
• Assist in supporting and identifying procurement synergies with central procurement and opportunities to become more efficient.
• Facilitate cross-functional & cross plant communication forums to seek synergies and benchmarks.
• Implement continuous improvement activities with suppliers to achieve supply-base management targets.
• Identify negotiation opportunities (cost benefits and terms and conditions).
• Research and benchmark procedures, processes, and practices.
• Actively identify cost savings/avoidance opportunities using spend analysis, cost categorization, vendor categorization, LPP’s, CBD’s etc.
• Management and control of item master and creation of item codes with correct allocations to GL expense.
• Project buying and coordination of bought-out parts according to customer project milestones.

Control Milestones

• Achieve agreed targets and work within agreed deadlines in line with procurement objectives.
• Assist in the management of supplier contract amendments process.

BBBEE

• Optimise BBBEE spending through the identification of ED and SD suppliers.
• Create an awareness internally for end-users to use BEE vendors.
• Provide support in reporting of BBBEE procurement spend.
• Assist in the coordination and collection of BBBEE evidence for company certification.

Tenders and RFQ’s

• Compile and submit Request for Tender / Request for Quotation documents to identified suppliers.
• Compile tender evaluation reports for presentation to the tender Committee with recommendations and supporting information.
• Evaluate tenders by coordinating input from all role players to facilitate the adjudication process.
• Participate in the tender adjudication process according to the company procedure.
• Analyse quotes and make recommendations conduct supplier evaluations to determine whether suppliers can fulfill requirements.
• Negotiate terms and conditions within agreed mandates (Price, Quality, Delivery conditions, payment terms, etc.)

Key Material Trend Analysis

• Maintain and update material standards where applicable.

Supplier Evaluations

• Assist the factories with the resolution of supplier problems (quality, supply, etc.)
• Review key supplier performance (audits and supplier visits) and compile supplier reports.
• Identify opportunities for improvements with suppliers.
• Maintain and develop suppliers to add value by, targeted value-added projects, substitution, and aggregation of purchase value engineering.
• Chair supplier/end-user meetings to maintain strategic supplier relationships.
• Assist in the design of the supplier audit matrix; implement, maintain, and manage.

Financial Control

• Participate in the audit process.
• Adhere to financial policies and procedures.
• Protect company assets (working capital & fixed assets).
• Detect and prevent fraud.
• Promote good corporate governance.
• Monitor and control consumables working capital.

Policies and Procedures

• Maintain procurement policies, procedures, protocols, work Instructions, codes of practice, etc.
• Roll out and control procurement processes.
• Ensure implementation and compliance of procurement policies and procedures.

Customer Relations

• Maintain and improve relationships with procurements customers.
• Identify opportunities for improvements with customers.

Supplier Relations

• Maintain and improve relationships with suppliers.
• Maintain the vendor performance management system.
• Ensure improvement in vendor performance and compliance with company requirements.
• Maintain and improve relations with suppliers.

Reporting

• Procurement KPI’s.
• Review open orders report
• Review open requisitions.
• Status report on contracts/catalogue progress
• Monthly spend analysis.