Procurement Specialist

SUMMARY:
PROCUREMENT SPECIALIST

The incumbent will be responsible for the procurement of goods and services through EGM Procurement processes and procurement policy and procedures. Monitor and enforce compliance with the procurement policy and procedures, procurement plans and initiatives in support of requirements.

POSITION INFO:
KEY PERFORMANCE INDICATORS:
- Ensure that the consultation, design, administration, facilitation and coordination of the tendering process executed correctly.
- Assist in compiling the overall Procurement Plan for EGM.
- Sourcing of goods and service in line with the Procurement Plan.
- Administering the RFI, RFP processes till completion.
- Provide input on tender specifications in line with best practice and legislation and ascertain the readiness of tender specifications for the market.
- Review all tender specifications for compliance with the procurement policy and procedures.
- Conduct market research to determine the availability of suppliers and commodities in line with specific tender requirements.
- Ensure all required approvals are sought throughout the lifecycle of the tender process.
- Coordination and facilitation of tender briefing sessions.
- Oversee the evaluation, adjudication and award of tenders in line with governance.
- Coordinate, facilitate and participate in the tender committees’ and keep records of meetings thereof.
- Keep and maintain an audit file for each tender.
- Oversee the procurement budget and promote long-term saving on procurement costs.
- Identify and implement opportunities for strategic sourcing.
- Identify and implement opportunities for sourcing goods and services in line with Mining Charter targets and relevant legislation.


Reporting
Compile the following monthly and quarterly reports in line with procurement KPI’s:
- Provide support to Procurement Manager and report weekly and monthly on all purchasing activities
- To coordinate, consolidate and prepare annual procurement plan
- Compile monthly and weekly Procurement KPI reports
- To report purchasing progress on weekly, monthly and quarterly basis against set yearly KPIs/targets (savings /BEE/ Contracts/ SLA etc.)
- Compile quarterly BBBEE Report
- To improve reporting and create reporting dashboards


Qualifications And Experience
- Diploma/Degree in Finance / Supply Chain Management or equivalent
- Honors advantageous.
- 5-10 years’ experience in strategic sourcing or project procurement and contract management
- In-depth knowledge and understanding of procurement practices

Behavioural Competencies
- Analytical skills & Attention to detail
- Communication skills (oral and written)
- Team work and collaboration
- Presentation and customer orientation
- Negotiations
- Ability to cope in a stressful and demanding environment