Procurement Operations Manager

SUMMARY:
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POSITION INFO:

Key Responsibilities:

• Ensure compliance with approved budgets while supporting operational and strategic plans by identifying procurement risks and opportunities for mitigation.
• Implement and enforce policies, procedures, business plans, and SOPs, ensuring compliance with relevant legislative frameworks (PFMA, PPPFA, BBBEE, National Treasury Regulations, etc.).
• Provide accurate and factual reports on budget allocation, actual vs planned spend, and other relevant procurement data to support management decision-making.
• Oversee BBBEE compliance for all suppliers, ensuring participation from historically marginalised suppliers through incentive programs.
• Develop preferential procurement strategies in line with the organisation’s strategic plan.
• Manage the requisition and purchase order process, ensuring financial accountability and conformance to policy.
• Build and maintain supplier relationships, negotiate for competitive pricing, and ensure market competitiveness.
• Monitor the expediting process to ensure timely delivery of goods and services while maintaining good accounting and inventory practices.
• Draft and control the Acquisition Management budget, ensuring adequate departmental resources.
• Ensure new suppliers meet statutory requirements and collaborate with Quality Assurance for the validation of new inventory items.
• Manage the end-to-end RFQ process, ensuring statutory compliance and quality assurance.
• Oversee CAPEX spend and ensure optimal resource use in alignment with organisational priorities.
• Manage and develop the Acquisition Management team, ensuring skills development and performance achievement.
• Ensure security through regular system access reviews and comply with monthly business processes.

Minimum Requirements:

• Bachelor’s Degree in Supply Chain Management, Business Administration, Commerce, or a related field (NQF Level 7).
• Must have worked and have State Owned Enterprises (SOE) experience – essential.
• Postgraduate Diploma or Honours in Supply Chain Management (NQF Level 8) – desirable.
• At least 8 years of procurement experience, with 5 years in a supervisory/management role.
• Public sector procurement experience is essential.
• Proficiency in Oracle ERP and Treasury Regulations (PFMA, PPPFA, BBBEE).
• Strong skills in policy and procedure writing, negotiation, and stakeholder communication.
• Excellent interpersonal, people management, and time management skills.
• Computer literacy (MS Office) and strong attention to detail.