Procurement Officer

SUMMARY:
Our Client is looking for Procurement Officer

POSITION INFO:
Job Description
Reports to the SCL (Supply Chain Lead) and performs procurement related tasks in accordance with either project and/or company sanctioned procedures and plans ensuring strict compliance thereto. Although primarily responsible for the purchase of goods & commodities this may be extended to assisting with any other procurement related activities such as desk expediting and general procurement duties when necessary.     
 
Responsibilities

• Support Supply Chain Lead with procurement related matters.
• Ensure procurement objectives and philosophies are met.
• Action material requisitions raised by engineering and approved by project management.
• Issue request for quotations (RFQ’s). 
• Attend to all queries during the tendering process.
• Receive, open, register and distribute tenders as prescribed per agreed project procedures.
• Analyse and adjudicate tenders commercially.
• Review commercial terms for compliance with company, client and project specific requirements.
• Ensure payment terms comply with project objectives.
• Ensure goods, material & services are procured as specified on the due date and at the best price.
• Arrange and participate in negotiations with suppliers.
• Maintain clarification logs and/or prepare & distribute clarification meeting minutes.
• Liaise closely with engineering to ensure alignment prior to issue of recommendation for award. 
• Prepare commercial evaluation and recommendation for award for project manager/client approval.
• Prepare and issue draft purchase order for internal and supplier review and acceptance.
• Issue agreed purchase order for signature by authorised signatories.
• Issue letters of regret to unsuccessful bidders.
• Prepare and maintain filing system (hard & soft) per prescribed project procedures.
• Ensure file check lists are maintained and updated.
• Ensure confidentiality of information is maintained.
• Raise back charge notifications as relevant.
• Raise penalty for delay notifications as relevant.
• Initiate proper and timely purchase order close outs.
• Initiate release of bank guarantees and cash retentions.
• Desk expediting of documentation & goods

• High school education
• Diploma in a related field
• Experience of procurement in the mineral processing plant field

• Be able to work under pressure.
• High level of numeracy, writing skills, computer literacy and commercial understanding.
• Good oral communication, organisational and negotiating skills.
• Good interpersonal and communication skills for liaising with project personnel, suppliers & clients.
• Appreciation and participation in team behaviour within procurement & project team environments.
• Must be responsible, accurate and thorough in all areas.
• Thorough knowledge of and experience with computers and associated complex software packages.

• Good communicator
• High energy
• Team player, dependable, cooperative, adaptive and persistent
• Ability to prioritize multiple tasks.
• High level of personal and professional integrity and must adhere to an ethical code of conduct