Procurement Manager

SUMMARY:
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POSITION INFO:

Procurement Manager

Primary Purpose of the Job

The procurement manager will run the procurement department and will be responsible for developing effective procurement strategies, proactively building and maintaining strategic supplier relationships that add value to the company. The role will oversee supply chain management from initial requisition to invoice payment ensuring quality control and adhering to the company’s policies and procedures on supply chain management.

Main Duties and Responsibilities

• Develop procurement strategies that are inventive, innovative and cost-effective.

• Re-design, refine and implement procurement policies, processes and related controls.

• Once implemented, act as custodian of the procurement policy, processes and control environment.

• Proactively build and maintain strategic supplier relationships that add value to the company.

• Source and engage reliable suppliers and vendors including management of the RFP process and supplier due diligence.

• Perform risk assessments on potential contracts and agreements.

• Negotiate with suppliers to secure advantageous terms which include but are not limited to longer payment terms, and develop future protocols with suppliers to ensure that suppliers will not accept orders without approved purchase orders.

• Work closely with the National Risk Team and the Senior Manager IT Enterprise Governance to review existing contracts with suppliers and perform annual supplier audits and due diligences including performance evaluations to ensure that suppliers adhere to agreed service levels and that these are defined and supported by service level agreements.

• Maintain an approved supplier database that incorporates a consolidation of interchangeable suppliers and includes categorisation fields.

• Oversee the purchase order approval process to ensure that purchase orders are approved timeously, accounted for correctly, approved by the right levels of seniority according to the delegated levels of authority and within set budget levels.

• Assist with obtaining necessary approvals for out of budget expenditure.

• Control the procurement budget and promote a culture of long-term saving on procurement costs.

• Responsible for the procurement related portion of the ISMS internal project and reporting thereon.

• Responsible to ensure that the company’s procurement is in line with the requirements of the Broad Based Black Economic Empowerment Codes and transformation strategy.

• Responsible for the insurance renewal and day to day insurance queries and claims.

• Provide leadership, coaching and regular performance feedback to team members.

• Prepare procurement reports and presentations as required.
• Assist with internal projects as required from a procurement perspective.

Qualifications, Experience, Knowledge and Skills

Qualifications

• Bachelor’s degree in supply chain management, logistics, or business administration.

• Member of C.I.P.S. preferable.

• Legal qualification and contract experience will be advantageous.

Requirements

• At least 10 years’ experience in procurement.

• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access). Knowledge of ERP systems and workflow design an advantage.

Competencies: Knowledge and Skills

Job Competencies

• Excellent communication skills (Verbal and written).

• Excellent internal and external stakeholder relationship management.

• Entrepreneurial flair (Business Acumen and Cost Saving Strategies).

• Negotiation and Conflict Management skills.

• Ability to meet tight deadlines and work well under pressure.

• Quality and detail oriented.

• Critical thinker and problem-solving skills.
• Team player. Multi-tasking and time-management skills, with the ability to prioritise tasks.

BDO Core Competencies

• Relationships and Collaboration

• Exceptional Client Service

• Business Growth

• Engaging people

• Inclusive Agile Leadership

• Quality, Risk management and Operational transformation