Procurement Administrator

SUMMARY:
Procurement Administrator to manage the company’s supply of products by means of procurement of goods. Responsibilities include strategizing to find cost-effective deals and suppliers. It’s the duty of the procurement administrator to discover the best ways to save procurement expenses, optimise profits and provide sustainable and progressive products

POSITION INFO:
Summary of your areas of responsibility:
- Be the procurement administrator.
- Be the link between the company and any supplier authority.
- Maintain control over GP targets set.
- Ensure quantity of inventory is according to company requirements.
Detail on areas of responsibility:
- Prepare purchase orders and send copies to suppliers and to departments originating requests – After Procurement Manager Approval
- Determine if inventory quantities are sufficient for needs, ordering more goods when necessary.
- Professionally respond to customer and supplier inquiries about order status, changes, or cancellations.
- Perform buying duties when necessary.
- Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
- Review Purchase Orders in order to verify accuracy, terminology, and specifications.
- Maintain supplier price lists.
- Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
- Track the status of requisitions, contracts, and orders.
- Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
- Compare suppliers' invoices with purchase orders in order to verify accuracy.
- Locate suppliers, using sources such as catalogues and the internet, and interview them to gather information about alternative / substitute products to be ordered.
- Maintain knowledge of all organizational rules affecting purchases, stay up to date on industry related matters, keep track of product specific international trade influences and subsequently provide information about these to the organization staff members and to vendors applicable to the buying process

SAGE EVOLUTION ESSENTIAL

Diploma/degree in Procurement and Supply or Office Administration