Portfolio Manager (Wits RHI)

SUMMARY:
-

POSITION INFO:

Main purpose of the job:

• To provide high level planning and portfolio management support across two Directorates and their projects
• Specifically in the areas of support on Grants and contract management and reporting, Human Resources planning and management, Operational oversight and support for infrastructure planning and development

Location:

• Hillbrow Health Precinct, 22 Esselen Street, Cnr Klein Street, Hillbrow, Johannesburg

Key performance areas:

• Provide long range financial, grant, human resources and infrastructure planning to ensure efficient project delivery over the full project life cycle
• Assist with securing of new business and grant application by active involvement and collation of information required to write and complete grant applications
• Ensure compliance with donor reporting and preparation of quality reports
• Monitor project expenditure and burn rate, identify areas of over and underspend and provide guidance on mitigation and/or correction as required
• Provide oversight and work in conjunction with the WHC Grant Management Team to ensure adequate budgeting per project
• In conjunction with the WHC Grants Management Team attend BVA (Budget versus actual) meetings and control budgets, income, expenditure with immediate reporting to Directors on anomalies
• Ensure monthly payroll is checked and approved within timelines
• Conduct ongoing financial analysis, risk assessment and forecasting to ensure effective project delivery
• Ensure sound full function project management principles are applied across all projects for the entire life cycles of projects thereby enabling the effective management of all projects within the portfolio
• Maintain current project tracking tools to provide technical line of sight reporting on all key project deliverables
• Create, implement, and maintain viable project tracking tools that will enhance and enable efficient project delivery methods, including Project Plans, Project Briefs and Publication Plans
• Coach and guide managers within the project scope around areas of deficiency and rehabilitation in respect of project deliverables
• Provide support on abstract development for research conferences
• Contribute to publication writing in line with Publication plan and specific areas of expertise
• Provide oversight and management to the Publication Plan within the Directorate
• In conjunction with Human Resources and the respective line manager, guide and manage the recruitment, selection, and on-boarding processes for new team members
• Ensure project orientation is formally conducted with all new starters inclusive of an on-the-job training plan
• Actively engage with grants management and HR representatives to build systems to ensure routine, regular, and timely inputs are received from these groups to enable project delivery
• Actively engage with the Facilities team within Operations to ensure all maintenance requirements of the clinical research sites, and any expansion of such sites are effectively managed
• Provide logistical, administrative and procurement support to ensure all team members has sufficient working stations and work tools to enable rapid start-up of new starters and new projects
• Develop, implement, and maintain a portfolio management system that ensures standardisation of procedures and ready access to information for staff to ensure high performance of teams
• Provide sound coaching and empowering of the respective teams as skills needs and/or deficiencies are noted
• Ensure that staffing and human resource planning takes place in accordance with the BCEA and the unit’s needs utilising the daily attendance registers and finger-print system.
• Ensure all team members comply with monthly Time Sheet submission requirements in line with Company practice
• Ensure that leave is managed in accordance with the leave policies
• Ensure that documented staff performance discussions take place monthly for all direct reports and that Performance Appraisal discussions are concluded annually
• Ensure that Corrective action is issued in line with the code of conduct and in consultation with the HR department as required
• Supervise and manage the duties of subordinates
• Ensure that all employees are developed to their full potential
• Coordinate, run and participate in team meetings as required and further attend the Unit’s monthly senior management and Exco (Leadership) meetings if required
• Take ownership and accountability for tasks and demonstrate effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Take ownership for driving own career development by participating in ongoing training and development activities such as workshops, forums, conferences, etc.

Required minimum education and training:

• A Bachelor of Commerce Accounting or Business Administration

Required minimum work experience:

• 8 – 10 years working experience, of which a minimum of 5 years should be at a Senior Project Manager level

Desirable additional education, work experience and personal abilities:

• Science or Medical background and training an advantage
• Comprehensive financial and Contract operations experience
• Knowledge of USAID and/or NIH donor requirements and regulations
• Demonstrated MS Office skills including advanced MS Excel skills and understanding of accounting packages
• Proven track record of full function project management across multiple projects concurrently, across all life stages of project management
• Soundtrack record of developing and administering effective organizational policies and procedures in diverse environments
• Results- driven, with proven success in building strong, lasting relationships with managers, associates and clients
• Ability to work independently
• Demonstrated Grants writing experience with participation in authoring of Publications an advantage

Demands of the job:

• Ability to work across multiple projects concurrently with tight deadlines
• The role may require overtime and the ability to travel to other worksites as required

Communications and Relationships:

• Excellent writing and verbal communications skills
• Ability to speak more than one South African language is highly desirable
• Experience with building and maintaining relationships with donors and key stakeholders

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 08 July 2024.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

NB! This job is now closed. You can apply for other jobs by uploading your CV.