Planning & Procurement Manager

SUMMARY:
Our client in Stellenbosch is seeking a skilled and detail-oriented Planning & Procurement Manager to join their team. The ideal candidate will have a Matric / Grade 12 certificate, along with a relevant tertiary qualification in Procurement within an FMCG environment. With at least 5 years of experience in a similar role, the successful applicant will be proficient in Microsoft Office, Advanced Excel, and SAGE, and possess a solid understanding of Supply Chain processes. Strong communication skills in both verbal and written English are essential, as well as the ability to work meticulously with high attention to detail, and demonstrate patience, tact, and approachability in a collaborative team environment.

POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Finance
BASIC SALARY : Market related
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

• Matric / Grade 12, as well as a relevant tertiary qualification in Procurement in a FMCG environment
• Proficient in Microsoft Office, Advanced Excel & SAGE
• Minimum of 5 years’ experience in similar role and environment
• Fluent verbal and written English communication skills
• Good understanding of Supply Chain processes
• Ability to work accurately, meticulously with high attention to detail
• Ability to be patient, tactful, diplomatic and approachable

• Manages the purchasing processes by integrating and optimizing all the steps required to ensure bottling production raw material requirements are met
• Maintains Supplier relationships and ensures professional customer service
• Oversees and directs staff to ensure timely arrival of raw materials and adherence to the Supplier Food Safety and Quality Assurance requirements
• Ensures all acquisition of raw materials documentation, ie purchase requisitions, purchase orders and written confirmation of delivery dates are accurate and SAGE system is up to date and maintained
• Ensures internal departments are updated timeously on any changes in purchasing order progress / delivery
• Maintains an accurate, up to date Price List Database and filing system
• Ensures timely annual update of Standard Costs in SAGE
• Oversees the procurement function, ensuring the smooth flow of raw materials for production utilization at HOOW and other specific clients are managed effectively and procured at the best price
• Ensures annual supplier price negotiations and rebate calculations are carried out timeously
• Ensures Annual Performance Ratings with suppliers are carried out and continuous performance is monitored
• Develops and implements systems to ensure accurate documentation is processed within stipulated deadlines
• Ensures accuracy of documentation and the capturing and recording of information pertaining to the export administration function is carried out
• Investigates all problem areas and takes prompt corrective action to avoid future reoccurrences
• Works with NPD to facilitate vintage changes and specification change requests, meeting required shipment dates

• Manages the process of receiving OWS and 3rd Party Bottling orders/instructions from clients ensuring all documentation requirements are in place
• Ensures a OWS and 3rd Party production plan is in place, according to orders received, maximizing production efficiencies and ensuring production can meet delivery requirements
• Monitors production line schedules to ensure 3rd Party Bottling is on track to meet production plan
• Liaises with Production Manager - Bottling and production team to ensure bottling progress of work at HOOW and 3rd Party Bottlers are in line with the 3rd Party Production Plan / or any changes/rescheduling that needs to be made.
• Ensure accuracy of 3rd Party Bottling orders being processed in terms of quantity, specification and time.

• Ensure effective communication between all personnel parties, supervising work of employees, including providing guidance in handling difficult problems and in resolving escalated complaints or disputes
• Manages staff performance and identifies training needs

• Monitor, investigate and report on Rework, Deviation, CAR and Customer Complaints
• Takes minutes at production meetings and keeps records thereof
• Prepares and distributes action logs timeously
• Provides production team with regular feedback of order status
• Flags problems with timing of dry goods delivery dates at least 2 (two) weeks before the production commences
• Monitors stock holding of dry goods at Suppliers and maintains stock reports by reconciling SAGE system to Supplier
• Investigates and monitors in-house inventory movements on SAGE system
• Assists in stock taking reconciliations on a monthly basis according to stock taking procedures
• Compiles and maintains a Stock Loss Analysis Report
• Timely update of SLA and KPI reports
• Provides reports to Management if and when required
• Timely update and submission of Time & Attendance report

• Adheres to QMS standards and procedures
• Follows QMS protocol as described by QMS procedures.
• Adheres to the set GMP protocol and participates in various quality seminars if required
• Ensure housekeeping is kept in order and meets required standards and that all areas of responsibility are clean and neat
• Ensures compliance with company and statutory policies and procedures

• Monday to Friday: 08:00 – 17:00