Personal Assistant to Entrepreneur

SUMMARY:
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POSITION INFO:

An internationally active entrepreneur seeks a highly competent Personal Assistant for administrative and organizational support in business and private matters. The role requires a proactive, detail-oriented, and service-minded individual. While offering flexibility, regular in-person coordination in Cape Town is essential. Candidates should be prepared for occasional extended hours, particularly during travel or urgent projects.

Ideal Candidate Profile

- University degree is a plus but not required.

- German proficiency or ability to use AI-assisted translation is a strong advantage.

- Law/ Tax or High caliber in Hospitality background 

- EU/Swiss visa-free passport is beneficial but not required.

- Background in hospitality, law, tax, or a similar precision- and service-focused role.

- Strong organizational and multitasking skills.

- Proficiency in Microsoft Office (Word, Excel, Outlook) and AI tools.

- Confident communicator, comfortable making calls.

- Flexible with working hours, including occasional extended hours.

- Several years of relevant experience.

Key Responsibilities

- Manage and filter email correspondence.

- Handle KYC/AML documentation and financial compliance admin.

- Oversee tax paperwork and liaise with tax representatives.

- Assist with an art collection's documentation and logistics.

- Support charity-related activities.

- Arrange travel, reservations, and itineraries.

- Manage personal and household admin in Cape Town and Switzerland.

- Maintain strict confidentiality.

- Interact professionally with stakeholders and service providers.

- Use AI tools for productivity (document drafting, translation)