Personal Assistant to CIO & CTO

SUMMARY:

POSITION INFO:
The Personal Assistant to the Chief Information Officer (CIO) and Chief Technology Officer (CTO) provides high-level administrative support to both executives. The role requires a proactive individual who can manage a wide range of administrative and executive support-related tasks, working independently with minimal supervision. This position demands a high degree of professionalism, discretion, and initiative.

Requirements:

• Minimum of 3-5 years of experience supporting C-level
  executives, preferably in a technology or IT-related industry.
• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  o Ability to handle multiple tasks simultaneously and meet tight deadlines.
• Strong problem-solving skills and attention to detail.
• Ability to work independently with minimal supervision.
• High level of integrity and discretion in handling confidential information.
• Strong interpersonal skills and the ability to work effectively with diverse groups of people.

Responsibilities:
Administrative Support:

• Manage and maintain the CIO and CTO’s schedules, including appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications (emails, phone calls, etc.).
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential and non-routine information with the highest level of discretion.

Meeting Coordination:

• Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Coordinate and manage logistics for internal and external meetings, including arranging venues, catering, and necessary equipment.

Travel Management:

• Arrange domestic and international travel itineraries, accommodations, and transportation.
• Prepare detailed travel plans, itineraries, and travel-related documentation

Project Support:

• Assist with the preparation and tracking of project timelines, deliverables, and milestones.
• Conduct research and compile data to support project-related activities.

Communication Liaison:

• Serve as a primary point of contact for internal and external stakeholders on all matters pertaining to the CIO and CTO.
• Facilitate communication between the executives and various departments within the organization.

Document Management:

• Organize and maintain electronic and paper files, ensuring information is easily accessible and up-to-date.
• Develop and implement efficient documentation and filing systems.

Financial Administration:

• Assist with budgeting, expense reporting, and financial recordkeeping for the CIO and CTO’s offices.
• Handle purchase orders, invoices, and reimbursements.

Office Management:

• Ensure the executives’ offices run smoothly, including managing office supplies and equipment.
• Handle any administrative issues that arise promptly and efficiently.

Working Conditions:

• Full-time position, typically working in an office environment.
• Occasional travel may be required to support the CIO and CTO during business trips.
• Flexibility in working hours may be necessary

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NB! This job is now closed. You can apply for other jobs by uploading your CV.

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