Payroll Specialist

SUMMARY:
Payroll Specialist
Process monthly payroll accurately and timeously, ensuring all relevant documentation is filed accordingly and payroll database maintained at all times. Supporting with Human Capital budget and expense management.

POSITION INFO:
HR / Finance Certificate or Diploma
5 years’ experience in a payroll administrative position
HR Payroll systems and Financial Management Exposure

Oversee payroll administration and maintenance
Manage and respond to stakeholders’ queries via email, calls and other forms of communication
Propose methods to improve customer service
Upskill new users on systems and provide user admin support
Compile the necessary reports to ensure the payroll reconciliation balances at month end
Arrange the EMP201 reports for SARS payments
Compile the monthly reports and any adhoc reports as and when required i.e. leave reports and distribute to the relevant Managers if required
Planning of payroll key dates
Ensure employee details are in accordance
Ensure all starters are uploaded onto the payroll for payment
Update and process any transfers of employees
Ensure all documentation relating to terminated employees is received and process accordingly
Process all payroll change instructions
Ensure all 3rd party payments are set up and processed i.e. Medical Aid, Union Fees
Manage provident fund applications and withdrawals
Finalise the payroll for release at the end of each month
Release and/or print pay slips after payroll processing
Record keeping, filing and retrieving documentation accurately and on time and ensuring all documentation confidentially maintained
Leave and other payroll related management
Ensure employee files are complete and accurate
Time Keeping system management and maintenance
Comply to relevant legislation, policies and systems
Audit management and support
Provide solutions to close out all audit findings to ensure no repeat findings
Comply with the necessary Occupational Health and Safety requirements