Our client is seeking a Payroll Specialist to join their amazing team in Cape Town.
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Prepare EXCO files and file all documents pertaining to employment as per checklist.
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Maintain EXCO and employee files in neat and tidy state and updated accurately every month.
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Receive leave requests on ESS, scrutinise and authorize within 3 days of receipt.
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Monthly reconcile attendance registers to ESS data on VIP by no later than the 5th of every month.
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Inform managers in writing of excessive leave.
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Prepare monthly HR report as required by HR Director by no later than the 03rd of every month.
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Prepare payroll data required for Budgeting, Employment Equity, Compensation Fund Return of Earnings, BBBEE etc. as needed.
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Prepare Financial Year end reports as per audit requirements.
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Assist HR Manager with preparation and compilation of various reports as and when needed.
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Submit Quarterly Employment Statistics report to the DOL once a quarter.
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Accurately reconcile and submit payment due to SARS, Pension / Provident, Medical Aid, Housing Loans, Savings & Loans, etc. timeously.
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Run the reports ensuring that the relevant data is accurate.
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Maintain accurate filing system of all third-party accounts after every month end.
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Upload data to Fihrst Management System within time limits in order to meet pay date requirements.
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Prepare monthly reconciliation of all payroll accounts to General Ledger.
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Attend to all payroll queries from employees timeously.
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Accurately prepare IRP5 submissions bi-annually for SARS within deadlines.
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Ensure IRP5’s distributed to each employee as soon as possible (preferably before the start of tax filing season) each year, via ESS or manually.
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Accurately capture data input and effect changes to payroll, ensuring all supporting authorisations have been done and approved.
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Check all entries, run payroll and submit to HR Director for approval by no later than the 19th of every month unless stated otherwise.
