Payroll Specialist

SUMMARY:
Our client is seeking a Payroll Specialist to join their amazing team in Cape Town.

POSITION INFO:

Our client is seeking a Payroll Specialist to join their amazing team in Cape Town.

Responsibilities:

• Prepare EXCO files and file all documents pertaining to employment as per checklist.

• Maintain EXCO and employee files in neat and tidy state and updated accurately every month.

• Receive leave requests on ESS, scrutinise and authorize within 3 days of receipt.

• Monthly reconcile attendance registers to ESS data on VIP by no later than the 5th of every month.

• Inform managers in writing of excessive leave.

• Prepare monthly HR report as required by HR Director by no later than the 03rd of every month.

• Prepare payroll data required for Budgeting, Employment Equity, Compensation Fund Return of Earnings, BBBEE etc. as needed.

• Prepare Financial Year end reports as per audit requirements.

• Assist HR Manager with preparation and compilation of various reports as and when needed.

• Submit Quarterly Employment Statistics report to the DOL once a quarter.

• Accurately reconcile and submit payment due to SARS, Pension / Provident, Medical Aid, Housing Loans, Savings & Loans, etc. timeously.

• Run the reports ensuring that the relevant data is accurate.

• Maintain accurate filing system of all third-party accounts after every month end.

• Upload data to Fihrst Management System within time limits in order to meet pay date requirements.

• Prepare monthly reconciliation of all payroll accounts to General Ledger.

• Attend to all payroll queries from employees timeously.

• Accurately prepare IRP5 submissions bi-annually for SARS within deadlines.

• Ensure IRP5’s distributed to each employee as soon as possible (preferably before the start of tax filing season) each year, via ESS or manually.

• Accurately capture data input and effect changes to payroll, ensuring all supporting authorisations have been done and approved.

• Check all entries, run payroll and submit to HR Director for approval by no later than the 19th of every month unless stated otherwise.

Skills:

• Approachable and good people interpersonal skills.

• Good communication skills, ability to inspire talent both inside and outside of the company.

• Have a passion for developing people, with a 'make it happen' attitude.

• Ability to interact with all levels within the business and to support management and teams.

• Attention to detail at all times.

• Must be a team-player and participate in team initiatives and projects/events.

• Excellent planning and organisational skills.

Qualifications:

• Preferred degree In HR Management studies.

• At least 4-6 years’ experience in a Talent Management role.

• Experience in a global multinational company will be beneficial.