PRE-SCHOOL ADMIN ASSISTANT (School Secretary)

SUMMARY:
Support to the school principal and staff and act as a point of contact.

POSITION INFO:

PEN operates an Early Childhood Development Centre situated in the Pretoria CBD, named EduPEN ECD Centre, for children aged 3 months to 6 years.

The purpose of the role is to provide administrative support to the school principal and staff and act as a point of contact for students, parents, and other stakeholders. Key responsibilities include communication, record-keeping and administrative support.

Your:

• Qualifications:
  • High school diploma or equivalent.
  • Minimum of 2 years relevant experience in administration.
• Competencies/Requirements:
  • Knowledge of business administration, and staff management.
  • Strong organizational skills, ability to multitask, problem solve and manage time effectively.
  • Excellent written and verbal skills in English
  • Strong interpersonal skills, teamwork and conflict resolution ability.
  • Attention to detail and accuracy.
  • Proficiency in MS Outlook, Word, Excel and PowerPoint.
  • Physical and mental ability to respond quickly to emergencies in a preschool setting.
  • Knowledge of early childhood development and educational best practices (advantageous).
  • Police clearance.
  • Driver’s license (Advantageous).

Will enable you to:

• Administrative Support:
  • Ensure that the preschool's administration is always in order and up-to-date to ensure smooth and efficient functioning.
  • Manage learner enrolment and maintain records.
  • Coordinate communication between staff and parents by assisting with professional formatting of letters and other forms of communication.
  • Process, track and follow up on school fee payments. Assist with financial reporting.
  • Assist with marketing and social media.
• Parent and Community Relations:
  • Serve as a primary point of contact for parents regarding school policies, events, and child progress.
  • Parents are our clients, and professional conduct is always required in person and over the telephone.
  • Organise parent-teacher meetings, special events, and community outreach activities.
  • Address any concerns or enquiries from parents in a timely and professional manner.
• Compliance and Safety:
  • Ensure that the preschool operates in compliance with all licensing regulations, health, and safety standards.
  • Oversee kitchen, cleaning and maintenance of property to maintain a clean and safe environment for children and staff.
  • Assist the principal in administration requirements related to school registration, as prescribed by the DBE.
  • Ensure the implementation of PEN’s policies and procedures for finance, human resources and monitoring and evaluation and work closely with PEN’s head office.
• Staff Support:
  • Provide support to teachers and staff where formatting and printing assistance is needed.
  • Conduct Performance Appraisals and offer relevant support to Support Staff.